Legal Secretary - Practise Support Coordinator

An exceptional opportunity has arisen for a Legal Secretary to join a globally recognised law firm in Singapore, offering you the chance to become an integral part of a collaborative and inclusive team. This role is perfect for someone who thrives in a supportive environment where your organisational talents and attention to detail will be highly valued.

What you'll do:

As a Legal Secretary based in Singapore, you will immerse yourself in a diverse range of responsibilities that underpin the smooth operation of legal matters from inception through closure. Your day-to-day activities will see you collaborating closely with lawyers and business development teams alike, ensuring that all administrative elements are meticulously managed while also contributing to broader firm initiatives. You will be entrusted with maintaining high standards across document management systems, supporting billing cycles efficiently, coordinating complex travel arrangements for associates or partners when necessary, and leveraging legal technology solutions to enhance service delivery. Your ability to communicate effectively with clients and internal stakeholders will be crucial as you help facilitate seamless interactions across multiple jurisdictions. Success in this role comes from your proactive approach to problem-solving, your willingness to embrace new technologies or processes that drive efficiency, and your genuine enthusiasm for being part of a supportive team dedicated to delivering world-class legal services.

• Manage all aspects of matter administration from client onboarding and clearance processes through to post-closing activities such as archiving and bibling, ensuring compliance with internal procedures at every stage.
• Liaise directly with clients regarding matter management processes including anti-money laundering requirements, maintaining clear communication channels throughout each engagement.
• Draft, maintain, and update essential documentation such as engagement letters, associate checklists, matter file lists, and ensure all files are accurately organised within digital platforms like IManage.
• Oversee project administration tasks including setting up SharePoint sites for matters, supporting post-closing activities, and facilitating updates to clients as required.
• Monitor project scope changes, billing agreements, estimates, caps, and provide regular updates on matter balances while supporting working capital management through monthly meetings with partners and finance teams.
• Prepare drafts for review ahead of monthly working capital meetings; coordinate schedules to ensure timely discussions even when adjustments are needed due to client commitments.
• Support billing and collections by raising accurate invoices using GMPS systems, preparing tax computations and write-offs for review by the billing team, and dispatching invoices securely to clients.
• Assist partners and the business development team by amending materials such as CVs, pitches, presentations, client briefings; monitor collateral to ensure it remains current and relevant.
• Organise internal events or client-facing functions, both virtual and in-person, including booking venues or workspaces as needed while providing host support throughout.
• Facilitate the use of legal technology tools on matters by acting as a superuser for best delivery solutions; conduct end-of-matter reviews to identify follow-on opportunities such as deal reviews or knowledge-sharing initiatives.

What you bring:

To excel as a Legal Secretary in this prestigious international law firm environment, you will bring proven experience gained over several years in similar roles. ideally within large-scale legal practices where exposure to complex matter management is commonplace. Your background should include hands-on involvement with document production workflows; adeptness at navigating digital platforms; familiarity with billing processes; plus confidence supporting business development initiatives. Soft skills such as empathy towards colleagues’ needs; sensitivity when dealing with confidential information; reliability under tight deadlines; adaptability amidst shifting priorities; strong interpersonal communication abilities, all combine to make you an invaluable member of the team. Your readiness to embrace new technologies or process improvements further enhances your suitability for this multifaceted position.

• A minimum of five years’ experience in a similar secretarial or administrative role within the legal sector is essential for this position.
• Proficiency in Microsoft Word, Excel, PowerPoint, and familiarity with digital document management systems such as IManage—is vital for handling daily tasks efficiently.
• Demonstrated ability to work independently while taking initiative shows your dependability in managing competing priorities without constant supervision.
• A polite demeanour combined with a positive attitude ensures harmonious collaboration within diverse teams and when interacting with clients or external parties.
• Outstanding organisational skills are necessary for managing multiple matters simultaneously while maintaining accuracy under pressure.
• Experience supporting billing cycles, including invoice preparation using specialist software (such as GMPS), tax computations, write-offs—and liaising with finance teams is highly desirable.
• Familiarity with business development support activities such as preparing pitches or updating marketing collateral adds value to your contribution within the team.
• Comfortable facilitating both virtual and physical events, from logistics planning through hosting, demonstrates your flexibility in adapting to evolving workplace needs.
• Understanding of legal technology tools (including best delivery checklists) or willingness to become a superuser reflects your openness towards continuous learning.

What sets this company apart:

This organisation stands out as one of the largest international law firms worldwide, renowned not only for its breadth of expertise but also its unwavering commitment to inclusivity and personal growth. With more than 30 offices spanning continents and cultures, employees benefit from exposure to global best practices while enjoying local support tailored specifically for their region.

What's next:

If you are ready to take the next step in your career within an internationally respected law firm environment that values collaboration and personal growth, we encourage you to apply now!

Apply today by clicking on the link provided, your future as part of an outstanding legal team awaits.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement