Executive Assistant to Managing Director

A prestigious global investment firm is seeking a highly capable Executive Assistant and Office Manager to join their expanding Singapore office. This is an exceptional opportunity for you to play a pivotal role in supporting the newly established Asia-Pacific leadership team, ensuring seamless office operations, and contributing to the success of a world-class client and product solutions group.

What you'll do:

As an Executive Assistant and Office Manager in this leading investment firm’s Singapore office, you will be instrumental in ensuring that daily operations run smoothly while providing comprehensive support to senior executives. Your role will involve managing intricate calendars across different regions, preparing vital materials for key meetings with clients and investors, coordinating international travel logistics down to the finest detail, and overseeing all aspects of office administration. You will also play an important part in organising impactful events that strengthen client relationships. Success in this position requires you to anticipate needs before they arise, adapt quickly to changing priorities, maintain meticulous records using advanced technology platforms like Salesforce and Workday, and foster positive connections with colleagues around the globe. Your proactive approach will help create an efficient work environment where every team member can thrive.

• Coordinate complex internal and external meeting schedules involving senior leaders, investors, and stakeholders across multiple time zones.
• Track investor calls, meetings, departmental processes, and manage prospect mailboxes using Salesforce or similar client management systems.
• Prepare and ship meeting materials such as presentations, books, biographies, and other essential documents for high-stakes engagements.
• Arrange frequent international travel for executives including detailed multi-city and multi-country itineraries tailored to specific requirements.
• Assist with the planning and execution of client events and conferences to ensure memorable experiences for attendees.
• Oversee day-to-day office operations in Singapore including vendor management, facilities coordination, meals programmes, supplies procurement, and general administrative duties.
• Prepare accurate expense reports for the department with complex allocations using Workday or similar systems.
• Provide support on ad-hoc projects such as philanthropy initiatives and brand management activities as required by the leadership team.
• Collaborate closely with administrative assistants based in the US and Europe as well as the Head of Facilities to ensure smooth global operations.
• Maintain strict confidentiality while handling sensitive information and demonstrate sound judgement in all interactions.

What you bring:

To excel as an Executive Assistant and Office Manager in this role, your background should include substantial experience supporting senior executives within financial services or similarly demanding sectors. Your interpersonal skills will enable you to build trust-based relationships with colleagues at all levels while your technical proficiency ensures seamless use of tools like Microsoft Office Suite. You bring proven expertise in orchestrating complex travel plans across borders as well as managing multifaceted events that leave lasting impressions on clients. Your familiarity with platforms such as Salesforce for process tracking or Workday for expense reporting will allow you to hit the ground running. Above all else, your sense of responsibility means you always meet deadlines without sacrificing quality; your adaptability allows you to embrace new challenges; your warmth fosters collaboration; your attention to detail ensures nothing falls through the cracks; your honesty builds confidence among those you support; your empathy helps you understand others’ needs; your loyalty makes you a dependable member of any team.

• Demonstrated experience providing executive support within financial services or related industries over at least five years.
• Proficiency with Microsoft Office products including Outlook for calendar management, Word for document preparation, PowerPoint for presentations, and Excel for data tracking.
• Proven ability to plan events ranging from small meetings to large-scale conferences with careful attention to detail.
• Experience arranging international travel itineraries involving multiple cities or countries under tight deadlines.
• Familiarity with Salesforce or similar client management systems is highly preferred for tracking communications and processes.
• Hands-on experience managing expenses through Workday or comparable platforms is considered advantageous.
• Exceptional organisational skills enabling you to juggle multiple tasks while maintaining accuracy under pressure.
• Ability to learn new technologies rapidly and adapt processes as needed within a fast-evolving environment.
• High level of integrity, maturity, discretion when handling confidential matters; consistently demonstrates professionalism in all situations.
• Bachelor’s degree is preferred but not mandatory if equivalent experience can be demonstrated.

What sets this company apart:

This organisation stands out as a leader in global credit investing thanks to its unwavering commitment to excellence across every facet of its business. With nearly two decades of industry experience behind it, and more than $50 billion in assets under management, the firm has cultivated a reputation for deep expertise, robust resources, and an inclusive culture that values every employee’s contribution. The company’s business model emphasises synergy between teams worldwide while prioritising professional development through ongoing training opportunities. Employees benefit from being part of a knowledgeable network where ideas are shared openly; supportive leadership encourages personal growth; flexible working opportunities are available where possible; generous pension contributions reflect long-term investment in staff wellbeing; diversity is celebrated at every level; teamwork is embedded into daily life so everyone feels connected no matter where they are based. By joining this firm’s Singapore office during an exciting period of expansion, you’ll have access to unparalleled resources while enjoying genuine camaraderie among colleagues who share your passion for delivering outstanding results together.

What's next:

If you are ready to take on a rewarding challenge where your organisational talents will truly shine within an internationally respected investment firm, this is your moment!

Apply today by clicking on the link provided, your next great career move awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement