Executive Assistant – C-Suite & Senior Management

A prestigious global organisation in the pharmaceutical and healthcare sector is seeking an accomplished Executive Assistant to provide dedicated support to their senior leadership. This position offers you the chance to work at the heart of a high-performing executive team, where your expertise will be valued and your contributions will have a direct impact on strategic initiatives

What you'll do:

As an Executive Assistant to C-suite Leadership based in Singapore, you will play a pivotal role in supporting the organisation’s most senior executives. Your day-to-day responsibilities will centre around providing comprehensive administrative support that ensures the smooth operation of the executive office. You will manage complex schedules across multiple time zones, coordinate high-stakes meetings involving diverse stakeholders, arrange detailed travel itineraries for business continuity, and prepare critical documents for board-level discussions. Acting as a trusted liaison between regional leadership and various internal or external parties, your tactful communication skills will be essential in handling sensitive matters discreetly. You will also contribute directly to strategic projects by conducting research or compiling reports that inform key business decisions. Success in this role requires not only outstanding organisational abilities but also emotional intelligence, adaptability, and a genuine commitment to supporting others within a collaborative team environment. Your proactive approach will help anticipate needs before they arise while maintaining order amidst shifting priorities. By facilitating effective communication between departments and keeping clear records of meetings or deliverables, you will ensure accountability throughout the organisation. The role offers exposure to visionary leaders who inspire daily through their commitment to science-driven solutions that improve lives.

• Provide seamless administrative and operational support to the Regional leadership, ensuring all engagements are managed efficiently and effectively across multiple time zones.
• Manage intricate calendars for senior executives, coordinate high-level meetings with internal and external stakeholders, and arrange complex travel logistics with meticulous attention to detail.
• Prepare, review, and edit correspondence, presentations, reports, and sensitive documents while upholding strict confidentiality standards at all times.
• Serve as the primary point of contact for both internal and external stakeholders, demonstrating diplomacy and discretion during every interaction.
• Handle highly confidential information related to executive communications, strategic initiatives, and corporate decisions with integrity and professionalism.
• Anticipate the needs of the Regional leadership by proactively resolving scheduling conflicts and operational challenges before they arise.
• Coordinate cross-functional activities by liaising with senior leadership teams to ensure smooth communication and timely follow-up on key initiatives.
• Support strategic projects by conducting research, preparing reports, compiling data, and managing project timelines as required by executive leadership.
• Facilitate effective communication between departments by maintaining clear records of meetings, action items, deliverables, and ensuring accountability across teams.
• Adapt quickly to changing priorities while maintaining composure under pressure in a fast-paced executive environment.

What you bring:

To excel as an Executive Assistant to C-suite Leadership in this globally respected organisation based in Singapore, your background should reflect significant experience supporting senior executives within large multinational organisations, ideally within pharmaceuticals or healthcare but also relevant if gained in financial services or professional services environments. Your proven ability to juggle competing demands while maintaining accuracy sets you apart from others; technical proficiency is matched by strong interpersonal skills that foster positive relationships across all levels of the organisation. Discretion is second nature for you when dealing with sensitive information or confidential projects. Adaptability ensures you remain responsive even when faced with last-minute changes or urgent requests. Above all else, your commitment to teamwork means you consistently go above expectations in supporting colleagues while contributing positively to organisational culture. You bring advanced proficiency in Microsoft Office Suite alongside familiarity with modern collaboration platforms for efficient workflow management. Experience coordinating cross-functional teams or leading efforts among senior leadership groups is highly desirable as it demonstrates your ability to foster positive relationships across departments. Your proactive approach combined with solution-oriented thinking enables seamless adaptation within evolving environments while maintaining composure under pressure during periods of rapid change.

• A minimum of 7–10 years’ experience providing executive support at senior levels within multinational corporations such as Pharmaceuticals/Healthcare, Financial Services, FMCG or Professional Services.
• Exceptional organisational abilities demonstrated through successful management of multiple priorities and tight deadlines in demanding settings.
• A proven track record of handling confidential matters with utmost professionalism, discretion, honesty and integrity when dealing with sensitive information or confidential projects.
• Outstanding written and verbal communication skills enabling you to draft clear correspondence and interact effectively with diverse audiences across all levels of the organisation.
• Highly developed interpersonal skills allowing you to build trust-based relationships with executives, peers and external partners alike through warmth and empathy.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as familiarity with modern collaboration platforms for efficient workflow management.
• A proactive approach combined with solution-oriented thinking that enables you to adapt seamlessly within evolving environments while remaining responsive even when faced with last-minute changes or urgent requests.
• Flexibility regarding regional travel requirements or after-hours commitments when necessary for business continuity or supporting executive needs.
• Experience supporting cross-functional teams or leading coordination efforts among senior leadership groups is highly desirable for fostering positive relationships across departments.
• Demonstrated ability to anticipate needs before they arise while remaining calm under pressure during periods of rapid change.

What sets this company apart:

This organisation stands out as a globally respected leader within the pharmaceutical and healthcare sector where every employee’s work makes a real impact regionally and globally. The company fosters an inclusive culture built on collaboration where every voice is valued, ensuring employees feel connected through shared purpose. Investment in professional development is tailored individually so each person can grow according to their aspirations; flexible working arrangements allow staff members to balance commitments without compromising their wellbeing or productivity. Access to cutting-edge resources empowers employees daily while regular interaction with visionary leaders inspires ongoing engagement toward science-driven solutions that improve lives worldwide. Whether seeking long-term career growth or meaningful work surrounded by supportive colleagues who value emotional intelligence and teamwork above all else, this is truly a place where people thrive together.

What's next:

If you are ready for a rewarding new challenge supporting top-tier leadership within a globally recognised organisation, this is your moment!

Apply today by clicking on the link provided; take the next step towards joining an inspiring team where your talents will be celebrated.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement