Executive & Personal Assistant to CEO (Private Family Office)

A private family office in Singapore is seeking an experienced Executive Assistant to provide dedicated support to its Principal. Working within a small and professional team, you will manage the Principal’s calendar, coordinate business and personal travel, support day-to-day office requirements, and ensure that guests and stakeholders receive a polished and welcoming experience.

This is primarily an on-site, Monday-to-Friday position offering regular working hours. It would suit an organised, dependable and technology-savvy professional who exercises excellent judgement, values discretion and enjoys working closely with a Principal in a fast-paced environment.

What you’ll do

• Manage the Principal’s calendar, schedule meetings and resolve potential conflicts proactively.
• Coordinate domestic and international travel, including flights, accommodation, itineraries, visas and ground transportation.
• Support selected personal and family travel arrangements when required.
• Prepare for meetings and assist with related documentation, follow-ups and logistics.
• Welcome guests and visitors professionally and arrange refreshments where appropriate.
• Liaise with facilities personnel and external vendors regarding office supplies, maintenance and other services.
• Monitor pantry and office supplies and coordinate replenishment when required.
• Maintain accurate records of expenses, invoices and administrative documentation.
• Assist with internal meetings, events and other ad hoc arrangements.
• Use calendar, travel and AI-enabled productivity tools to improve efficiency.
• Identify opportunities to refine administrative processes and establish effective ways of working.
• Handle all personal, business and family-related information with the highest degree of confidentiality.

What you bring

• Relevant experience supporting a senior executive, business owner or Principal in an Executive Assistant or Personal Assistant capacity.
• Experience within a family office, financial services, investment firm or other fast-paced professional environment would be advantageous.
• A university degree is preferred.
• Strong spoken and written English and Mandarin, as there is a need to communicate confidently across different stakeholders.
• Excellent calendar management, travel coordination and organisational capabilities.
• A polished and professional communication style when interacting with guests, vendors and colleagues.
• Exceptional discretion and sound judgement when handling confidential or sensitive matters.
• A proactive and dependable approach, with the ability to anticipate needs and work independently.
• Strong attention to detail and the ability to manage changing priorities calmly.
• Confidence using digital scheduling, travel and productivity tools, with an openness to adopting new technology.
• Willingness to travel occasionally would be advantageous but is not essential.

What sets this opportunity apart

This is an opportunity to work directly with the Principal of a private family office and play an important role in establishing smooth and effective day-to-day operations. You will join a small team where trust, professionalism, responsiveness and discretion are highly valued.

The role offers a varied combination of executive support, travel coordination, office administration and guest management, with the opportunity to shape processes and develop a strong long-term working relationship with the Principal.

What’s next

If you are an experienced and highly discreet Executive Assistant looking for a trusted, long-term position within a private family office, we welcome your application.

Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh