Personal Assistant to CEO & Household

An exceptional opportunity has arisen for a highly organised and detail-oriented Personal Assistant to provide comprehensive support to a Chief Executive Officer, encompassing both business and household responsibilities. This unique role offers the chance to work closely with a high-performing executive in a dynamic environment where your ability to multitask, maintain discretion, and proactively manage a wide range of tasks will be highly valued.

What you'll do:

As Personal Assistant to Chief Executive Officer and Household, you will immerse yourself in a multifaceted role that bridges professional excellence with personal care. Your days will be filled with diverse responsibilities ranging from orchestrating intricate travel plans across continents to overseeing the smooth running of multiple households. You will be entrusted with sensitive information requiring utmost discretion while acting as the linchpin between the CEO’s business commitments and family life. Success in this position comes from your ability to anticipate needs before they arise, whether it’s arranging last-minute travel changes or ensuring every aspect of property management is handled seamlessly. Your proactive approach will see you collaborating with various internal teams as well as external service providers. The role demands flexibility, some days may require out-of-hours responsiveness or quick pivots between priorities. Ultimately, your contribution will be felt not only in the efficiency of daily operations but also in the peace of mind you bring to those you support.

• Provide comprehensive administrative and coordination support for all business-related activities of the CEO, ensuring smooth day-to-day operations across multiple functions.
• Liaise effectively with regional executive support teams to ensure ongoing matters are managed efficiently and all stakeholders remain informed.
• Coordinate logistics for local business activities such as offsite events, hotel bookings, ground transportation arrangements, and restaurant reservations for visiting executives.
• Manage lifestyle coordination for the CEO’s family by organising appointments related to wellness, sports, social engagements, and handling complex travel itineraries.
• Support children’s schedules by coordinating international travel, managing school administration requirements including visa processes, and facilitating relocation needs as required.
• Oversee multiple international properties by tracking expenses meticulously, maintaining accurate financial records, coordinating tax documentation, and managing renovations or repairs through trusted vendors.
• Supervise daily household operations by managing domestic staff schedules, coordinating external service providers such as gardeners or security personnel, and handling budgeting alongside detailed expense tracking using spreadsheets.
• Arrange complex travel plans for both business and personal needs by creating multi-country itineraries covering flights, accommodation bookings, transport logistics, redemption bookings, and any special requirements.
• Maintain clear communication channels with the CEO at all times by being highly responsive to urgent requests while prioritising tasks based on importance and sensitivity.
• Collaborate closely with an administrative support resource who assists with routine duties as well as ad hoc projects to ensure nothing is overlooked.

What you bring:

To excel as Personal Assistant to Chief Executive Officer and Household, you will bring a wealth of experience in providing high-level support within demanding environments where precision is paramount. Your background may include roles supporting senior executives or families where confidentiality was crucial. You possess advanced technical skills, particularly in spreadsheet management, that enable you to handle financial administration confidently. Your interpersonal strengths shine through your considerate communication style; you build rapport easily whether liaising with internal teams or external partners. Adaptability is second nature: you respond calmly under pressure when urgent requests arise or plans shift suddenly. Above all else, your commitment to dependability means those around you can always count on your thoroughness, be it managing children’s school transitions abroad or ensuring every household detail is accounted for. Your nurturing approach fosters trust among those you support while your structured systems keep even the most complex arrangements running smoothly.

• Demonstrated exceptional attention to detail and accuracy when managing complex schedules or sensitive information across multiple domains.
• Proven organisational skills with an ability to juggle numerous tasks simultaneously while maintaining structure in fast-moving situations.
• Advanced proficiency in Microsoft Excel is essential for effective expense tracking, budgeting, and financial record-keeping across business and household accounts.
• A proactive mindset combined with resourcefulness enables you to independently manage wide-ranging responsibilities without constant supervision.
• Outstanding communication abilities allow you to interact considerately with executives, family members, staff, vendors, and other stakeholders alike.
• Experience handling confidential matters discreetly ensures trustworthiness when dealing with private or sensitive issues within both professional and personal contexts.
• Comfort operating within environments that demand high levels of responsiveness while balancing urgent versus non-urgent matters appropriately.
• Ability to coordinate complex international travel arrangements, including flights, accommodation bookings, visas, and adapt quickly if plans change unexpectedly.
• Familiarity with property management processes such as vendor coordination for maintenance services or renovations is highly desirable for this role.
• A collaborative spirit supports harmonious teamwork alongside administrative colleagues who assist with routine tasks.

What sets this company apart:

This organisation stands out for its unwavering commitment to fostering an inclusive environment where every team member feels valued for their unique contributions. Here you’ll find supportive leadership that believes in setting clear expectations while offering flexibility tailored to individual circumstances, including generous work-from-home options when needed. The culture emphasises collaboration over hierarchy; everyone works together towards shared goals rather than competing against one another. Training opportunities abound so you can continue developing professionally while making meaningful connections across departments. With a focus on kindness and mutual respect at every level, from executive offices through household teams, you’ll feel empowered not just to perform but also to grow personally within this welcoming community. The company’s dedication to precision ensures that high standards are met without sacrificing warmth or understanding along the way.

What's next:

If you are ready to make a significant impact by supporting both professional excellence and personal wellbeing at the highest level, this is your moment!

Apply today by clicking on the link provided; we look forward to learning how your unique skills can help shape this vital role.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement