Office Manager - consulting firm

A leading global professional services firm is seeking an experienced Office Manager to oversee the seamless operation of their Singapore office. This pivotal role offers you the chance to be at the heart of a collaborative, diverse, and forward-thinking team that values your organisational expertise and interpersonal skills.

What you'll do:

As Office Manager in Singapore, you will play a vital role in ensuring the smooth day-to-day running of all office operations within a dynamic professional services environment. Your responsibilities will span facilities management, ensuring everything from supplies to conference rooms run seamlessly, to financial oversight involving invoice approvals and expense verification. You will also be instrumental in people management activities such as recruitment logistics, onboarding new hires, administering employee benefits like health insurance enrolment, and supporting payroll processes. Additionally, you’ll contribute to practice development by preparing marketing materials and coordinating events that foster staff motivation. Your ability to juggle multiple priorities while maintaining meticulous attention to detail will be key to your success. By acting as the go-to person for administrative support and information sharing across teams, you will help create an organised yet welcoming workspace where everyone can thrive.

• Oversee all aspects of office supply management, equipment procurement, pantry inventory control, and ensure efficient resource utilisation across meeting spaces and facilities.
• Perform regular analysis of vendor performance, review contracts for budget optimisation, and manage relationships with suppliers to maintain high service standards.
• Maintain meticulous documentation and filing systems in line with company retention policies while ensuring the office remains tidy and upholds a professional image at all times.
• Liaise with building management for maintenance issues, coordinate repairs, facilitate large-scale construction projects or office moves as needed, and develop emergency procedures for staff safety.
• Approve invoices according to internal approval matrices, verify staff expenses for compliance with audit standards, and handle payment-related tasks including cross-border transactions in partnership with treasury teams.
• Support local accounting processes by managing client billing matters, issuing local invoices, coordinating with banks on payments, and assisting with audit requirements.
• Administer recruitment initiatives by organising competency testing or interviews, updating recruiting systems, scheduling candidates for interviews, planning recruitment events, and supporting onboarding/offboarding processes.
• Collaborate closely with People Management on various projects such as staff loyalty events or medical insurance administration while ensuring smooth payroll processing and tax/legal compliance for employees.
• Compile presentations for sales pitches or marketing purposes; assist in preparing engagement documents; coordinate logistics for marketing events or conferences; report on office capacity and lead pipeline updates.
• Act as the central information hub for administrative queries; manage general hotline calls; provide exceptional service to visitors; handle travel logistics including visa arrangements; manage employment pass matters for non-resident employees.

What you bring:

To excel as Office Manager in this setting, you will bring extensive hands-on experience managing complex administrative functions within professional services environments. Your background should reflect not only technical proficiency but also outstanding interpersonal skills that enable you to build rapport across diverse teams. You are known for your reliability when handling confidential matters discreetly and your ability to communicate clearly whether drafting policy updates or greeting visitors warmly. Your approach is always considerate, balancing empathy with efficiency, and you thrive when collaborating on projects that require careful coordination between departments. A deep understanding of best practices in facilities oversight combined with financial acumen ensures you can optimise resources without compromising quality. Above all else, your commitment to creating an inclusive workplace where everyone feels supported sets you apart as an invaluable member of any team.

• Bachelor’s degree highly preferred with six to eight years of progressively responsible administrative experience including three to five years specifically in office management roles.
• Proven track record within fast-paced professional services firms where multitasking across facilities management, finance administration, people management, and event coordination was essential.
• High level of professionalism when directing others or interacting with external stakeholders while nurturing an employer-of-choice workplace culture built on trust and respect.
• Demonstrated initiative-taking abilities combined with sound judgement under minimal supervision; adept at managing upwards when required.
• Exceptional communication skills, both written and verbal, paired with advanced proficiency in Microsoft Word, Outlook, Excel, PowerPoint for daily operational efficiency.
• Ability to maintain strict confidentiality regarding sensitive company information or personnel matters at all times.
• Experience effectively communicating company policies/procedures while promoting inclusivity among colleagues at every level of the organisation.
• Physical capability to work full-time in both office-based and remote settings; able to sit/stand at a computer workstation throughout extended periods during the workday.
• Familiarity with core company values as outlined in codes of conduct; commitment to fostering an inclusive environment where everyone feels valued.

What sets this company apart:

This organisation stands out through its unwavering dedication to diversity and inclusion, actively encouraging input from individuals who are intellectually curious and forward-thinking. Employees benefit from a hybrid work model that blends remote flexibility with opportunities for face-to-face collaboration in modern offices designed for productivity. The company’s culture is rooted in mutual respect: every voice is heard regardless of seniority or background. Comprehensive benefits, including robust health coverage options (medical/dental/vision), disability insurance plans tailored for peace of mind during unforeseen circumstances, plus tuition reimbursement programmes, demonstrate genuine investment in each employee’s long-term wellbeing and career growth. Here you’ll find not just a job but a community committed to making lasting positive impacts on clients’ businesses as well as society at large.

What's next:

If you’re ready to take on a rewarding challenge where your organisational talents truly matter, and want to join a team that values your unique perspective, this could be your next great career move!

Apply today by clicking on the link provided, your future colleagues look forward to connecting with you soon.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement