Receptionist & Office Manager

A leading global investment fund is seeking a professional and proactive Receptionist and Office Manager to become the welcoming face of their Singapore office. This unique opportunity offers you the chance to blend front-of-house hospitality with comprehensive office management, ensuring both guests and team members enjoy a seamless, well-organised, and supportive environment.

What you'll do:

As Receptionist and Office Manager, you will be at the centre of daily life in the Singapore office, ensuring that every guest feels valued from the moment they arrive while also orchestrating behind-the-scenes operations that keep everything running seamlessly. Your days will be filled with variety: from greeting visitors with genuine hospitality to coordinating catering for meetings or overseeing pantry supplies. You will take pride in maintaining an organised workspace by liaising with cleaners or building management when needed. Your attention to detail will shine as you manage budgets related to office expenses or track invoices. By supporting onboarding processes for new hires and organising engaging internal events, you will help nurture a sense of community within the team. This role is ideal if you enjoy balancing people-focused tasks with operational responsibilities in a setting where your contributions are truly valued.

• Greet and welcome guests with warmth and professionalism, ensuring every visitor receives an excellent first impression upon arrival at the office.
• Manage visitor access protocols by maintaining accurate logbooks and upholding reception security standards to ensure safety for all.
• Handle incoming mail, deliveries, and coordinate courier services efficiently to keep office communications flowing smoothly.
• Oversee daily office operations by taking responsibility for everything from pantry stocking to inventory tracking and vendor liaison.
• Coordinate catering for meetings and events as well as manage office meals such as breakfast and lunch to support team wellbeing.
• Maintain overall office cleanliness and organisation by working closely with cleaning staff and building management partners.
• Optimise office space logistics including seating arrangements, meeting room scheduling, and workspace allocation to maximise comfort and productivity.
• Act as the main point of contact for landlords, building management, and vendors regarding rent matters, maintenance issues, or facilities requirements.
• Organise internal events, company meetings, and team activities that foster connection among colleagues in a vibrant work culture.
• Support onboarding logistics for new hires by preparing workspaces, arranging equipment access, and ensuring smooth integration into the team.

What you bring:

To excel as Receptionist and Office Manager in this dynamic environment, your proven background in similar roles will be invaluable, especially if you have thrived in settings where both hospitality and operational excellence are essential. Your interpersonal skills will help you build rapport quickly with everyone who enters the office while your organisational strengths ensure nothing falls through the cracks. You bring reliability when it comes to handling confidential information or sensitive matters discreetly. Your adaptability allows you to respond positively when priorities shift unexpectedly during busy periods. A natural collaborator at heart, you enjoy working alongside others towards shared goals while also being comfortable taking initiative when required. Your proficiency with digital tools means you can streamline processes efficiently; meanwhile your resourceful nature ensures challenges are met with practical solutions. Above all else, your commitment to creating an inclusive atmosphere makes you an integral part of any team.

• Demonstrated experience in receptionist or office manager roles or similar positions involving client-facing duties and administrative responsibilities.
• A strong sense of ownership combined with the ability to independently oversee end-to-end office operations without constant supervision.
• Exceptional organisational skills paired with effective multitasking abilities that allow you to handle competing priorities gracefully.
• Meticulous attention to detail which ensures accuracy across all aspects of office administration—from documentation to expense tracking.
• Professional communication skills that enable you to interact considerately with guests, colleagues, vendors, landlords, or building managers alike.
• A service-oriented mindset focused on providing helpful support while fostering positive relationships throughout the workplace.
• Proficiency in Microsoft Office Suite along with familiarity using standard office tools required for daily operations.
• Resourcefulness in problem-solving situations coupled with a proactive approach to identifying solutions before issues escalate.
• Experience liaising with external partners such as vendors or landlords or managing budgets related to office expenditures is considered advantageous.

What sets this company apart:

This global investment fund stands out not only for its impressive reach across blockchain technology and Web3 innovation but also for its dedication to nurturing talent within its own ranks. Employees benefit from flexible working opportunities designed to promote work-life balance alongside generous training programmes that encourage continuous learning. The company’s open-door policy fosters collaboration at every level, ensuring your ideas are heard regardless of your position. With a focus on strategic connectivity across its ecosystem, this organisation values each individual’s contribution towards collective success. You’ll find yourself surrounded by knowledgeable colleagues who are eager to share insights while supportive leadership helps guide your professional development. Whether organising memorable team events or simply enjoying day-to-day camaraderie in the workplace, you’ll discover an environment where kindness, respect, and inclusivity are more than just words, they’re part of everyday life here.

What's next:

If you are ready to make a meaningful impact as Receptionist and Office Manager within a forward-thinking global investment fund’s Singapore office, this is your chance to shine, apply now!

Apply today by clicking on the link provided; we look forward to connecting with enthusiastic candidates who share our passion for outstanding service.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement