Legal Secretary

An established international law firm is seeking an experienced Legal Secretary to provide comprehensive administrative and secretarial support to its legal professionals in Singapore. The successful candidate will play an integral role in ensuring the smooth coordination of administrative processes, client matters and day-to-day operations, working closely with legal professionals and internal stakeholders.

What you'll do:

As a Legal Secretary in Singapore, you will play a pivotal role in supporting the firm's operations across multiple domains.

• Provide comprehensive secretarial and administrative support to partners, associates and legal teams.
• Coordinate the administration of legal matters, including client onboarding, documentation, file maintenance and closing procedures.
• Maintain accurate records, filing systems and documentation in accordance with internal processes.
• Manage calendars, coordinate meetings, prepare materials and facilitate communication with clients and internal stakeholders.
• Support matter administration, including document preparation, tracking of deadlines and coordination of related activities.
• Assist with billing and financial administration, including invoice preparation, monitoring of outstanding payments and coordination with finance teams.
• Prepare reports and supporting documentation for regular financial and operational reviews.
• Assist with business development activities, including the preparation of presentations, proposals and client-facing materials.
• Coordinate internal meetings, client events and other administrative arrangements as required.
• Support the preparation, formatting and proofreading of legal documents, ensuring accuracy and consistency.
• Liaise with internal departments and external stakeholders to ensure the smooth delivery of administrative and secretarial support.

What you bring:

The ideal candidate for the Legal Secretary position brings proven experience from a legal or professional services background—demonstrating reliability through consistent delivery of high-quality administrative support.

• Minimum 5 years of relevant secretarial or administrative experience, preferably within a law firm or professional services environment.
• Prior experience supporting senior professionals or multiple stakeholders would be advantageous.
• Strong organisational and time management skills, with the ability to manage competing priorities and deadlines.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Proficient in Microsoft Office applications and comfortable working with digital document management tools.
• Familiarity with legal administrative processes, documentation and billing procedures would be advantageous.
• Proactive, resourceful and able to work independently while collaborating effectively with different teams.
• Demonstrates discretion and professionalism when handling confidential information.

What sets this company apart:

The organisation stands out as a leading law firm with an established global presence, providing high-quality legal services to a diverse range of clients across industries and jurisdictions.

The firm offers a collaborative and inclusive working environment, where employees have the opportunity to work alongside experienced legal professionals and international teams. With a strong emphasis on professional development, teamwork and knowledge sharing, the organisation provides opportunities for individuals to broaden their exposure, develop their capabilities and grow their careers within a well-established global network.

What's next:

If you are ready to embrace this exciting opportunity in Singapore’s vibrant legal sector—apply today by clicking on the link provided.