Office Admin Executive

A leading global infrastructure company with a strong presence across Asia is seeking an Office Administration Executive to join their Singapore team. This is a unique opportunity for you to bring your passion for service and organisational excellence into a role that is central to creating a welcoming, professional, and efficient workplace environment.

Our client is a leading global infrastructure company with a strong presence across Asia. They are seeking a proactive and service-oriented Office Administration Executive to ensure the smooth day-to-day operations of their Singapore office while delivering an exceptional workplace experience for employees and visitors.

This role would be well suited to candidates from the aviation, hospitality, hotel, tourism, or premium customer service industries who enjoy creating a professional and welcoming environment.

Key Responsibilities

• Manage front-of-house responsibilities, including answering phone calls, responding to emails, and warmly welcoming visitors.
• Process purchase orders (POs), invoices, and bills accurately and in a timely manner.
• Coordinate courier services, including local and international pick-ups and deliveries.
• Support new employee onboarding by preparing workstations, coordinating building access, and managing Ctrip registrations.
• Ensure pantry areas are clean, well-maintained, and fully stocked with necessary supplies.
• Manage meeting room bookings and ensure meeting spaces are clean, organised, and ready for use.
• Coordinate cross-border transportation and car booking arrangements for business travel and visitors.
• Maintain office stationery inventory and oversee procurement to ensure adequate stock levels.
• Provide general administrative support and contribute to maintaining an efficient, professional, and positive office environment.

Requirements

• Diploma or Bachelor's degree in Business Administration, Hospitality, Tourism, or a related discipline.
• Prior experience in office administration, front office, reception, hospitality, aviation, hotel operations, tourism, or customer service will be highly regarded.
• Air crew, cabin crew, hotel, luxury hospitality, or tourism backgrounds are encouraged to apply.
• Strong organisational and multitasking skills with excellent attention to detail.
• Service-oriented with strong interpersonal and communication skills.
• Proficient in Microsoft Office applications.
• Ability to communicate effectively in both English and Mandarin is preferred, as the role requires regular interaction with Mandarin-speaking management and stakeholders.
• Positive, proactive, and able to work independently in a fast-paced environment.

What sets this company apart:

This organisation stands out as a global leader in infrastructure solutions thanks not only to its expansive reach across Asia but also its unwavering commitment towards nurturing talent from diverse backgrounds. The company invests heavily in ongoing training opportunities so every team member has access to resources needed for continuous learning personal growth and career advancement. With state-of-the-art facilities supportive leadership teams and clear pathways for progression, you’ll find yourself empowered encouraged and inspired every step of the way.

What's next:

If you’re ready to make a meaningful impact by creating memorable workplace experiences apply now for this rewarding opportunity!

Apply today by clicking on the link provided, your next career chapter awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh