Executive Assistant to Regional Leaders

An exciting opportunity has arisen for an experienced Executive Assistant to provide comprehensive administrative support to a team of Regional senior leaders across the Growth & Emerging Markets and Southeast Asia Cluster, based in Singapore.

This pivotal role is ideal for someone who thrives in a collaborative, multicultural environment and enjoys being at the heart of executive operations. You will act as a key liaison between regional directors and both internal and external stakeholders, ensuring seamless communication, efficient calendar management, and flawless execution of special projects.

• Work directly with regional senior leaders, providing essential administrative support that keeps executive operations running smoothly across multiple time zones and markets.
• Enjoy a varied role where your organisational skills, attention to detail, and ability to manage confidential information are highly valued and make a real difference every day.
• Be part of a collaborative team culture that encourages process improvement, supports professional development, and recognises the importance of work-life balance.

What you'll do:

As an Executive Assistant to Regional Leaders based in Singapore, you will be instrumental in supporting a diverse group of senior executives overseeing the Growth & Emerging Markets (GEM) and Southeast Asia (SEA) Cluster.

• Manage complex calendars for several Regional Directors across different time zones, prioritising appointments, meetings, and travel engagements while anticipating potential scheduling conflicts and offering proactive solutions.
• Coordinate logistics for both virtual and in-person meetings, including technology setup, catering arrangements, agenda preparation, and follow-up communications to ensure all events run seamlessly.
• Arrange domestic and international travel for the leadership team by booking flights, accommodations, ground transport, preparing detailed itineraries, tracking expenses, managing purchase orders, and ensuring compliance with company travel policies.
• Support the planning and execution of regional conferences, leadership meetings, team events, and business operations by handling logistics such as venue selection, audiovisual equipment setup, catering services, and post-event evaluations.
• Draft and edit correspondence, presentations, reports, meeting minutes, and other documents on behalf of Regional Directors while maintaining accuracy and professionalism at all times.
• Handle confidential information with discretion by maintaining secure administrative files and records while upholding the highest standards of privacy.
• Serve as a trusted liaison between Regional Directors and internal stakeholders by facilitating clear communication on critical decision-making matters.
• Assist with special projects and initiatives led by the Regional Directors by conducting research, gathering information on various topics, sourcing vendors for events or initiatives, and managing ongoing relationships with external partners.
• Monitor deadlines for key initiatives by tracking action items from meetings or projects and distributing follow-up reports to ensure progress is maintained across the cluster.
• Continuously seek ways to improve administrative processes within the team by identifying opportunities for greater efficiency in daily operations.

What you bring:

To excel as an Executive Assistant to Regional Leaders in Singapore’s vibrant business landscape requires more than just technical proficiency—it demands proven experience supporting high-level executives within complex organisations.

• A minimum of 6-8 years’ experience as an Executive Assistant or in a similar administrative capacity within an international or fast-paced environment is required for this role.
• Exceptional organisational skills are essential for managing multiple complex calendars simultaneously while prioritising tasks effectively under tight deadlines.
• Outstanding written and verbal communication abilities in English are necessary for drafting correspondence as well as building rapport with diverse individuals at all levels; fluency in additional languages is considered an advantage.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) along with experience using calendar management software or other relevant administrative tools is expected.
• Impeccable attention to detail ensures accuracy when preparing documents or handling sensitive information related to executive operations.
• Demonstrated ability to work independently while also contributing positively as part of a collaborative team environment is crucial for success in this position.
• A Bachelor’s degree or equivalent professional experience is preferred but not mandatory if you can demonstrate strong relevant skills acquired through practical experience.
• Experience handling confidential information discreetly is vital given the nature of executive-level administration responsibilities involved in this role.
• A creative mindset combined with sound judgement enables you to navigate diverse situations effectively while balancing multiple priorities without compromising quality or integrity.
• Proven track record supporting senior leaders on special projects—including event planning or vendor management—will set you apart as an ideal candidate.

What sets this company apart:

The organisation behind this opportunity is renowned for its commitment to nurturing talent within a truly global context. Employees enjoy access to flexible working opportunities designed around their needs—whether it’s through generous leave policies or tailored training programmes aimed at personal growth. The company places great emphasis on teamwork: colleagues collaborate closely across regions so that everyone benefits from shared expertise regardless of location. Supportive leadership ensures each individual receives guidance needed not only for current responsibilities but also future career aspirations—making it possible for employees at all levels to thrive professionally while enjoying genuine work-life balance. Diversity is celebrated here: people from all walks of life are welcomed into an inclusive community where unique perspectives drive innovation forward every day. If you value being part of an organisation that invests deeply in its people—offering both stability today and opportunities tomorrow—this could be your next home.

What's next:

If you are ready to take your career as an Executive Assistant to new heights within an inspiring international environment—don’t miss out on this outstanding opportunity!

Apply today by clicking on the link provided—your next rewarding challenge awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh