Legal Secretary

A prestigious law firm in Singapore is seeking a Legal Secretary to join their Corporate Securities department. This full-time position offers you the opportunity to work alongside experienced attorneys, providing essential administrative and paralegal support across a wide range of corporate transactions.

You will be part of a collaborative team environment where your organisational skills, attention to detail, and ability to manage multiple priorities will be highly valued.

• Join a respected law firm in Singapore’s thriving legal sector, supporting up to three or more attorneys in the Corporate Securities department with both secretarial and paralegal duties.
• Enjoy flexible working opportunities and access to training programmes designed to enhance your legal knowledge and administrative capabilities, all within an inclusive and supportive team environment.
• Benefit from exposure to complex corporate transactions including mergers, acquisitions, financings, and strategic investments, while developing your skills through hands-on experience and collaboration with knowledgeable professionals.

What you'll do:

As a Legal Secretary in the Corporate Securities department based in Singapore, you will play a pivotal role in supporting attorneys through comprehensive administrative and paralegal services.

• Maintain legal files in both paper and electronic formats, organising documents systematically and preparing, proofreading, and processing legal and administrative correspondence with meticulous attention.
• Process accurate time entry records, open new matters, draft engagement letters and audit responses, arrange travel logistics, handle reimbursement expenses, maintain attorney calendars, schedule meetings, collate information for reports, prepare agendas, review billing invoices, and perform other essential administrative tasks.
• Manage phone lines for supported attorneys by fielding calls professionally and conveying messages promptly as required.
• Communicate effectively with clients, opposing counsel, courts, and liaisons to ensure smooth coordination of case-related activities.
• Update case information regularly, scan documents efficiently, draft legal documents accurately, and conduct thorough research as needed.
• Oversee document deliveries and track final executed documentation; assist in preparing closing transcripts and uploading legal documents to databases for ongoing transactions.
• Coordinate multiple transactional closings such as private company financings, mergers and acquisitions, joint ventures, real estate acquisitions/dispositions/financings, and strategic investments; assist with drafting board/shareholder resolutions and due diligence procedures including online/factual searches.
• Support entity formation processes including corporate name availability/reservation; assist with drafting corporate organisational documents; help maintain operations of corporations/corporate records; prepare foreign qualifications for various jurisdictions.
• Prepare documentation for amendments, withdrawals, mergers/dissolutions of corporations/partnerships/limited liability companies; redline/proofread documents; draft/revise/edit letters/written materials; prepare PowerPoint presentations/decks as needed.
• Conduct research using library/online sources; retrieve reference materials from external libraries when necessary; retain responsibility for general paralegal duties; assist with departmental activities/events as required.

What you bring:

To excel as a Legal Secretary in this esteemed law firm’s Corporate Securities department based in Singapore, you bring proven experience supporting attorneys through complex business law matters.

• Established understanding of corporate securities practice-specific procedures relating to corporations, partnerships, individuals as well as financing transactions including satisfying conditions precedent, closing processes, registration of security interests.
• Strong ability to maintain high standards consistently while using good judgment to anticipate needs proactively within the team setting.
• Exceptional attention to detail paired with outstanding organisational skills enabling effective management of time-sensitive tasks across multiple priorities.
• Fluency in English (oral/written) complemented by excellent interpersonal communication skills that foster positive relationships at all levels within the organisation.
• Ability to work under pressure while meeting strict deadlines without compromising quality or confidentiality of sensitive information.
• Bachelor’s Degree plus Paralegal Certification preferred or equivalent experience demonstrating commitment to professional development within business law practice.
• Minimum 4-5 years’ experience as a legal secretary supporting attorneys in business law environments with proven track record of reliability.
• Computer proficiency across Microsoft Office Suite applications (Word/PowerPoint/Excel/Outlook), document management systems plus capacity for rapid learning of new office technologies.
• Demonstrated ability to collaborate effectively within diverse teams while maintaining confidentiality regarding client/attorney information at all times.
• Willingness to work overtime when required coupled with flexibility/adaptability in responding positively to changing demands.

What sets this company apart:

This leading law firm is renowned for its commitment to creating an inclusive workplace where every employee feels valued and supported. The firm invests heavily in training opportunities so you can continually expand your legal knowledge while advancing your career within a nurturing environment. The firm’s supportive leadership fosters growth by recognising individual contributions while promoting communal achievement across departments.

What's next:

If you are ready to take the next step in your career within an inclusive team environment that values your expertise, apply now!

Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh