HR & Office Administration Manager

What you'll do:

As the Human Resources and Office Administration Manager you will play a pivotal role in ensuring the smooth functioning of all HR operations while also overseeing office administration responsibilities.

• Manage the full spectrum of human resources operations including recruitment, onboarding, offboarding, payroll processing, benefits administration, leave management, attendance tracking, work pass applications, and maintenance of employee records.
• Supervise the HR and Office Administration team by reviewing their work for accuracy and confidentiality while providing hands-on support during peak periods or when operational cover is needed.
• Develop, review, and implement HR policies and procedures that align with business needs as well as Singapore employment legislation and corporate requirements.
• Collaborate with senior management and department heads on manpower planning, talent development strategies, succession planning initiatives, and organisational development projects.
• Identify training needs across the organisation; develop comprehensive employee training plans; coordinate learning roadmaps; oversee training delivery; and evaluate outcomes for continuous improvement.
• Manage performance appraisal processes by supporting managers in addressing employee performance matters professionally and confidentially.
• Advise managers and employees on HR policies as well as employment matters; handle employee relations issues and grievances fairly while maintaining strict confidentiality.
• Administer employee group insurance programmes including renewals and coordination with insurers or brokers to ensure timely coverage.
• Ensure timely submission of HR-related statutory documents such as government surveys while maintaining compliance with relevant regulations.
• Review existing HR processes and systems regularly to improve efficiency, accuracy, cost effectiveness, and overall service delivery.
• Oversee daily office administration tasks to maintain a safe, well-maintained working environment; manage vendors, service contracts, supplies procurement, facilities maintenance; monitor costs against approved budgets.
• Develop administrative policies; maintain accurate records; coordinate office projects such as company events or other administrative initiatives.
• Liaise with appointed company secretary or corporate secretarial service provider regarding statutory filings; maintain corporate records; track resolutions; meet relevant deadlines.
• Coordinate data protection practices alongside designated Data Protection Officer including staff awareness campaigns; records management protocols; incident escalation procedures.
• Implement internal controls for HR & office administration including approval procedures; access controls; proper documentation standards.
• Support senior management in coordinating compliance with corporate policies & internal control requirements; assist in internal control reviews & audit requests by providing supporting records.
• Track corrective & preventive actions agreed upon during audits or reviews; follow up on completion status diligently.
• Escalate significant HR/administrative/compliance issues promptly to senior management for resolution.
• Allocate work among team members effectively; set priorities; coach staff for professional growth; monitor service standards consistently.
• Keep senior management informed about key activities/deadlines/issues/recommended improvements through regular updates.
• Undertake additional duties/projects assigned by senior management or the company as required.

What you bring:

To excel as the Human Resources and Office Administration Manager you will bring proven experience gained from similar roles where you managed diverse teams/functions successfully over several years.

• A degree in Human Resource Management, Business Administration, Management or a related discipline is essential for this position as it demonstrates foundational knowledge required for success.
• At least eight years of relevant experience with substantial hands-on involvement across the full spectrum of HR operations as well as office administration responsibilities is highly desirable.
• Minimum two years’ experience supervising or managing a team which showcases your ability to allocate work effectively/co-operate/coach others/monitor service standards consistently.
• Strong working knowledge of Singapore employment legislation/payroll practices/work pass administration/statutory requirements ensures compliance at every stage of operations.
• Experience coordinating office vendors/service contracts/corporate secretarial matters highlights your organisational skills/interpersonal abilities/collaborative approach when dealing with external partners/stakeholders.
• Familiarity with Personal Data Protection Act (PDPA) requirements/practical internal controls demonstrates sensitivity/responsibility towards data privacy/security within the workplace environment.
• IHRP-CP or IHRP-SP certification would be advantageous but not mandatory—it signals commitment/training opportunities/continuous professional development within HR field.
• Excellent interpersonal/communication skills are vital for advising stakeholders/handling sensitive matters professionally/empathising with colleagues/managing conflict resolution situations effectively.
• Good organisational/analytical/problem-solving skills coupled with strong attention to detail enable you to manage competing priorities/share workload/support team members/respond quickly to challenges/opportunities alike.
• Proficiency in Microsoft Office suite plus experience using HR/payroll systems supports efficient workflow/documentation/reporting across all areas of responsibility.

What sets this company apart:

This organisation stands out for its commitment to creating an inclusive workplace where collaboration is encouraged at every level. Supportive leadership structures mean guidance/advice always available when needed—whether tackling complex projects/addressing sensitive issues/or simply sharing ideas amongst colleagues who value communal spirit/teamwork above all else. The company’s dedication towards statutory compliance/internal controls/data protection further reinforces reputation as trustworthy/responsible employer who prioritises safety/security/wellbeing across boardroom/floor alike. By joining this organisation you become part of knowledgeable/dependable network where your contributions recognised/rewarded/shared openly—making it ideal place build lasting relationships/grow professionally/enjoy fulfilling career journey together.

What's next:

If you are ready to take the next step in your career journey within a supportive environment that values collaboration and professional growth, apply today by clicking on the link provided.