Administrative Assistant (Contract)

This role offers you the opportunity to empower business leadership by providing essential support and ensuring seamless operations across executive functions. You will thrive in an environment that values flexibility, confidentiality, and meticulous attention to detail, while enjoying the benefits of working within a supportive and inclusive workplace.

What you'll do:

• Arrange complex travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination.
• Schedule and organize meetings, conferences and off-sites including all related logistics.
• Prepare and edit relevant materials for the executive/s, including Word Documents, and Excel Spreadsheets.
• Allocate and process expenses for business executive/s, including American Express and Out of Pocket expenses using the Concur expense management system.
• Handle recruitment coordination and logistics for new employees on the team, where required.
• Compose strategic communications on behalf of the executive/s such as letters, memos, invitations, agendas and correspondence related to all projects and on behalf of executives. Edit for accuracy and clarity of final copy; proofread for spelling, grammar, format for consistency and make the appropriate changes.
• Manage work priorities independently and respond to business outside of normal business hours as needed.
• Perform other related general administrative tasks for business executive/s as assigned and required.
• Use FedEx, and other services to send and track priority mail.
• Coordinate closely with team and other assistants to provide phone coverage and back-up assistance.
• Provide back-up assistance to Workplace Solutions if needed e.g. Reception, collection of mail, support food services.
• Allocation and coding of invoices using PeopleSoft system as needed.
• Facilitate vendor onboarding process.

What you bring:

• Bachelor’s Degree or five or more years of prior experience in supporting senior business leaders and teams.
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines.
• Strong initiative and ownership of responsibilities – must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action.
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy.
• Strong written and verbal communication skills in English, a plus if proficient in Japanese as well.
• Strong attention to detail when composing and proofing materials required.
• Team-oriented and collaborative attitude is a must.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint.
• Working knowledge of office administrative procedures and operating standard office equipment.

What sets this company apart:

This organisation stands out as one of the world’s most knowledgeable asset managers with a reputation built on decades of expertise across investment strategies ranging from yield-focused products to private equity solutions. The company’s inclusive culture encourages collaboration among diverse teams—ensuring everyone feels valued regardless of background or experience level. By joining this team—you become part of an environment where knowledge sharing is celebrated; supportive leadership guides personal development; loyalty is rewarded; compassion shapes decision-making; togetherness drives collective achievement—and every individual contribution matters deeply toward expanding opportunity worldwide.

What's next:

If you are ready to share your talents within a supportive team environment where your contributions truly matter—apply now!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R25132560 Madiha Binti Md Ridza