Executive Assistant - investment firm

Our client is seeking an Executive Assistant to join their team in Singapore. This role is integral to the smooth running of the organisation, providing support to professionals and contributing to the overall effectiveness of the firm. The successful candidate will demonstrate initiative, discretion, and excellent organisational skills. This is a fantastic opportunity to work in a fast-paced environment where your ability to multi-task and problem-solve will be highly valued.

What you'll do:

As an Executive Assistant, you will play a crucial role in improving the effectiveness of the professionals you support as well as the firm overall. Your day-to-day responsibilities will include a variety of administrative tasks such as managing calendars and phones, preparing sensitive documents, arranging travel and managing expense reimbursements. You will also be involved in meeting planning and execution of logistics. Your ability to balance multiple priorities and foresee potential issues will be key to your success in this role. Furthermore, your commitment to understanding team goals and aligning your work accordingly will contribute significantly towards achieving these objectives.

• Perform general administrative duties including heavy calendaring and phones, confidential document preparation, travel arrangements and expense reimbursement management.
• Plan, prepare, oversee and execute logistics for meetings.
• Assist with special projects as necessary.
• Develop a strong understanding of team goals and align work to support those goals in collaboration with colleagues.
• Balance multiple priorities, adjust as needed, and achieve desired outcomes.
• Foresee, research, and address potential issues, and new needs as they arise.
• Listen to the needs of others, respond and adapt, and build relationships of trust across diverse teams.

What you bring:

The ideal candidate for this Executive Assistant position brings a wealth of relevant administrative experience along with mastery of Microsoft Office Suite and SAP Concur. You are known for your clear communication skills as well as your demonstrated integrity and discretion. Your high attention to detail allows you to excel in a fast-paced environment where multi-tasking is the norm. Your exceptional organisational and time management skills enable you to set and achieve priorities while working with multiple team members. You balance teamwork with self-direction, always driven to solve practical problems and deliver results. Furthermore, your initiative to seek learning opportunities and take on new tasks/responsibilities sets you apart.

• Minimum of 10 years of relevant administrative experience required (financial services industry preferred).
• Mastery of Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and SAP Concur.
• Clear, concise communication skills.
• Demonstrated integrity and discretion.
• High attention to detail with the ability to multi-task in a fast-paced environment.
• Exceptional organisational and time management skills; ability to set priorities while working with multiple team members.
• Ability to balance teamwork with self-direction and drive to solve practical problems.
• Initiative to seek learning opportunities and take on new tasks/responsibilities as assigned.

What sets this company apart:

Our client is a globally recognised firm that values the contribution of each individual. They offer a dynamic, fast-paced work environment where every day brings new challenges and opportunities for growth. Their commitment to professional development ensures that their employees are always at the forefront of their respective fields. This is an organisation that truly values its people, recognising that their success is built on the hard work and dedication of their staff.

What's next:

Ready to take the next step in your career? Don't miss this exciting opportunity!

Apply today by clicking on the link! We look forward to receiving your application.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement