Corporate Secretary

An esteemed client is seeking a dedicated Corporate Secretary to join their Singapore-based team, offering you the chance to work with a diverse portfolio of privately-held companies. This role provides an excellent platform for you to showcase your expertise in corporate secretarial and advisory services while enjoying a supportive environment that values collaboration and professional growth.

What you'll do:

As a Corporate Secretary in this highly regarded team based in Singapore, you will play an integral role in supporting a growing portfolio of privately-held companies. Your day-to-day activities will involve delivering expert corporate secretarial services across a broad spectrum of business needs—from onboarding new clients and handling statutory filings to preparing essential documents for company changes. You will be responsible for ensuring that all entities under your care remain compliant with local regulations while also acting as a trusted advisor on governance matters. Your ability to manage multiple priorities efficiently will be key as you collaborate closely with colleagues in a pooling system designed to foster teamwork and mutual support. Success in this position will come from your attention to detail, proactive approach to client service, and willingness to contribute positively within an inclusive team environment.

• Provide comprehensive corporate secretarial and advisory services to a portfolio of privately-held companies with minimal supervision from senior executives, ensuring each client receives attentive and accurate support.
• Ensure full compliance with the Singapore Companies Act by preparing, reviewing, and submitting all necessary documentation in a timely manner for assigned clients.
• Handle client onboarding processes including completion of anti-money laundering forms, relevant checks, and preparation of engagement letters such as CorpPass or Process Agents documentation.
• Assist clients with CorpPass registration, administration, and user management, ensuring seamless access to government digital services.
• Prepare routine documents related to company incorporation, post-incorporation changes, officer appointments or resignations, bank signatory updates, auditor changes, company name changes, share transactions, branch registrations, LLP/LP registrations, agent changes, AGM documents, annual filings, and applications for waivers to ACRA.
• Follow up diligently with clients on AGM documentation requirements, address queries regarding AGM matters or extensions of time, and manage XBRL preparation and submission as needed.
• Manage iManage matters for assigned clients by maintaining accurate records and ensuring all information is up-to-date within internal systems.
• Update Viewpoint software regularly and set up relevant statutory registers for each entity in accordance with regulatory requirements.
• Attend promptly to ad-hoc work matters for assigned clients as they arise, demonstrating flexibility and responsiveness in meeting client needs.
• Participate actively in the pooling system to provide support to senior executives or paralegals on relevant tasks or ad-hoc assignments when required.

What you bring:

To excel as a Corporate Secretary in this role, your background should reflect hands-on experience managing corporate secretarial duties within either legal or professional services environments. Your familiarity with statutory compliance frameworks particularly those governing Singaporean entities will allow you to provide reliable guidance across all aspects of company administration. In addition to technical proficiency with platforms like ACRA/Bizfile and other digital tools used for document management or record keeping, your success will be driven by strong interpersonal skills that foster positive relationships throughout the organisation. Your ability to communicate clearly both verbally and in writing will ensure smooth interactions with stakeholders at every level. Furthermore, your organisational talents will help you juggle multiple assignments simultaneously while remaining responsive to evolving client needs. Above all else, your commitment to continuous learning will see you thrive as part of an inclusive team that values knowledge sharing and collective achievement.

• Graduate or Associate member of ICSA or currently pursuing final stages of the ICSA course demonstrates your commitment to professional development in corporate governance.
• Possess 4-5 years of relevant working experience within a law firm or corporate secretarial firm which equips you with practical knowledge of industry best practices.
• Demonstrated understanding of compliance requirements under the Singapore Companies Act ensures you can confidently advise clients on statutory obligations.
• Familiarity with ACRA/Bizfile systems allows you to efficiently manage electronic filings and maintain accurate company records.
• Proficiency in using computerised information systems commonly utilised in corporate secretarial functions supports effective workflow management.
• Exemplary written and verbal communication skills enable you to interact professionally with clients and colleagues alike.
• Strong interpersonal abilities help you build trust-based relationships both internally within the team and externally with clients.
• A proven capacity for multitasking empowers you to handle competing deadlines without compromising quality or accuracy.
• Resilience under pressure enables you to navigate conflicting demands while maintaining composure in a fast-paced setting.

What sets this company apart:

This organisation stands out for its unwavering dedication to fostering an inclusive workplace where every team member’s contribution is recognised. Employees benefit from flexible working arrangements designed to promote work-life harmony alongside generous opportunities for professional development through structured training programmes. The company’s collaborative culture encourages open communication across all levels—ensuring that everyone feels supported as they grow their careers. With access to cutting-edge technology platforms that streamline daily operations, staff are empowered to focus on delivering exceptional service without unnecessary administrative burdens. The leadership team is deeply invested in nurturing talent from within; regular feedback sessions help guide personal growth while celebrating individual achievements. By joining this forward-thinking employer, you become part of a community that prioritises well-being just as much as performance, making it an ideal place for those who value both personal fulfilment and professional advancement.

What's next:

If you are ready to take the next step in your career journey as a Corporate Secretary within an encouraging environment that values your expertise and supports your ambitions, we invite you to apply now!

Apply today by clicking on the link provided, your future starts here.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement