Client Group Assistant Support (12 months)

This role is perfect for someone who thrives in a collaborative and supportive environment, where your attention to detail and commitment to teamwork will be highly valued. You will play a pivotal part in supporting the broader Distribution Assistants' Team across Asia (excluding Japan), providing essential administrative assistance to Business Development Associates and offering coverage for Senior Managers.

The position offers you the chance to develop your industry knowledge, take ownership of key processes, and make a meaningful impact by minimising the administrative burden on senior colleagues. With exposure to a wide range of responsibilities, from complex travel arrangements to event coordination, this is an ideal role for someone looking to grow their career within asset management while enjoying flexible working opportunities and being part of a knowledgeable, dependable team.

• Join a reputable asset management organisation in Singapore and provide vital support to teams across Asia, enhancing your professional network and industry expertise.
• Enjoy a varied role that includes calendar management, travel coordination, expense reconciliation, and event organisation, allowing you to develop a broad skill set.
• Be part of an inclusive and supportive team culture that values collaboration, ongoing learning, and the sharing of knowledge among peers.

What you'll do:

As a Client Group Assistant Support based in Singapore, you will immerse yourself in a dynamic environment where your organisational skills are crucial for success. Your daily routine will involve balancing multiple priorities—managing complex calendars across different regions, coordinating high-level meetings with both internal stakeholders and external partners, and ensuring all logistical details are handled with care. You will be entrusted with arranging intricate travel plans that meet budgetary guidelines while accommodating individual preferences. Your ability to reconcile expenses accurately using digital tools will help streamline financial processes for the team. In addition to these core tasks, you will play an active role in maintaining critical business databases and may be called upon to organise departmental events or participate in project teams. By providing dependable back-up support for colleagues when needed and continuously seeking ways to improve workflows, you will contribute significantly to the overall effectiveness of the group.

• Provide comprehensive administrative support to the Distribution Assistants' Team in Asia ex Japan, ensuring seamless day-to-day operations across multiple time zones.
• Assist Business Development Associates with scheduling, document preparation, and meeting coordination to facilitate business growth initiatives.
• Offer reliable coverage for Senior Managers by managing calendars, prioritising requests effectively, and communicating updates promptly.
• Coordinate internal and external meetings by booking rooms, arranging visitor passes, preparing equipment, and welcoming guests with professionalism and warmth.
• Manage complex travel arrangements including multi-destination itineraries, visa requirements, security measures, and detailed pre-departure checklists tailored to manager preferences.
• Reconcile monthly multi-currency business expenses using online tools such as Concur, ensuring accuracy in both personal out-of-pocket and corporate card charges.
• Maintain up-to-date databases such as Salesforce to support business development activities and ensure data integrity.
• Organise small department or team meetings and events as needed, handling logistics from start to finish with careful attention to detail.
• Provide back-up coverage for peer assistants during absences or peak periods to maintain consistent team performance.
• Stay informed about internal policies and proactively suggest improvements to work processes that enhance efficiency for yourself and the wider department.

What you bring:

In this Client Group Assistant Support position, your proven track record in delivering high-quality administrative assistance within fast-paced environments will set you apart. Your natural ability to build rapport with colleagues fosters an atmosphere of trust and cooperation throughout the team. You bring not only technical proficiency—such as adeptness with digital expense tools and database management—but also strong interpersonal skills that enable you to communicate clearly across cultures and seniority levels. Your resourcefulness shines through when navigating complex travel logistics or adapting quickly during periods of change. By consistently demonstrating accuracy in your work while remaining sensitive to the needs of others, you embody the values of dependability and inclusivity that are central to this organisation’s ethos.

• Demonstrated experience providing administrative support within a professional services or financial services environment is highly desirable.
• Proven ability to manage complex calendars efficiently while prioritising competing demands with sound judgement.
• Strong interpersonal skills that enable you to collaborate effectively with colleagues at all levels and foster positive working relationships.
• Excellent written and verbal communication abilities that allow you to interact confidently with diverse groups of associates and senior leaders.
• Experience coordinating domestic and international travel arrangements including visas, security protocols, and detailed itineraries is advantageous.
• Familiarity with expense reconciliation tools such as Concur or similar platforms ensures accurate processing of business expenses.
• Competence in maintaining databases like Salesforce or equivalent systems supports effective information management within the team.
• A proactive approach towards identifying process improvements demonstrates your commitment to continuous enhancement of administrative workflows.
• Ability to adapt quickly when providing back-up coverage for peers ensures uninterrupted support during busy periods or absences.
• A keen eye for detail combined with reliability in meeting deadlines underpins your reputation as a trusted team member.

What sets this company apart:

This organisation stands out as one of the most respected names in asset management globally, renowned for its commitment to nurturing talent at every level. Employees benefit from being part of an inclusive workplace where knowledge-sharing is encouraged and personal growth is supported through ongoing training opportunities. The company places great emphasis on fostering a sense of belonging among its staff by promoting open communication channels and valuing each individual's contribution. Flexible working opportunities are available where possible, enabling employees to balance their professional ambitions with personal commitments. The leadership team is known for its supportive approach—prioritising well-being alongside performance—and there is a genuine focus on building long-term careers rather than short-term gains. Joining this organisation means becoming part of a dependable network where collaboration is celebrated and every voice matters.

What's next:

If you are ready to take the next step in your career journey within asset management administration, this could be the perfect opportunity for you!

Apply today by clicking on the link below—your future team is eager to welcome you!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R25132560 Madiha Binti Md Ridza