Executive Admin Assistant (1 year contract)

Keywords: administrative, collaborative, dependable, supportive, interpersonal, organisational, accurate, responsive, inclusive A leading global organisation is seeking an Executive Administrative Assistant to join their Singapore office, supporting the Asia Chief of Staff and senior leadership. You will work closely with senior leaders across Asia, managing complex calendars and travel logistics while ensuring every detail is handled with care and precision.

What you'll do:

As an Executive Administrative Assistant in Singapore, you will be responsible for orchestrating the daily schedules of senior leaders while ensuring all logistical aspects—from meeting coordination to travel arrangements—are executed flawlessly. Your ability to anticipate needs before they arise will be crucial in keeping the team ahead of shifting priorities.

• Proactively manage calendars for the Asia Chief of Staff based in Singapore, coordinating meetings across multiple time zones and keeping leaders prepared as priorities shift.
• Work collaboratively with internal and external stakeholders to schedule meetings, handle travel arrangements according to company policies, and ensure all logistics such as visas and accommodation are organised.
• Support expense reporting processes by tracking procurement requests and invoices, ensuring accuracy, timeliness, and full compliance with company guidelines.
• Balance executive assistant duties (70%) with administrative assistant responsibilities (30%), adapting quickly to changing demands within the business.
• Anticipate needs before being asked by monitoring upcoming deadlines, shifting priorities, and providing timely reminders or solutions.
• Demonstrate sound judgement when prioritising tasks under shifting demands, ensuring critical matters are addressed promptly.
• Maintain zero compliance breaches by adhering strictly to regional travel policies, data handling protocols, and procurement rules.
• Optimise costs during travel planning by following policy guidelines and seeking efficient solutions without compromising quality.
• Take ownership of assigned tasks by demonstrating autonomy in day-to-day activities while remaining responsive to guidance from leadership.
• Foster positive relationships with colleagues across departments by communicating clearly and respectfully at all times.

What you bring:

To excel as an Executive Administrative Assistant in Singapore, you should bring proven experience from multinational environments where global collaboration is key. Your proficiency with Microsoft Office tools will enable you to manage complex scheduling requirements efficiently.

• Minimum two years’ experience as an administrative assistant within a global team or multinational corporation is essential for this role.
• Willingness to take on executive assistant duties as core responsibilities (70%) alongside general administrative tasks (30%).
• Confident user of Microsoft Office suite including Outlook, Excel, PowerPoint, as well as Windows operating systems.
• Exceptional organisational skills enabling you to shift focus rapidly and effectively with minimal guidance from supervisors.
• Excellent communication abilities paired with strong inter-personal skills for engaging stakeholders across different business units.
• Ability to adapt quickly within a dynamic environment while maintaining accuracy under pressure.
• Demonstrated capacity for working independently while remaining responsive to team needs.
• Prior experience within similar organisations is welcomed but not mandatory; candidates familiar with relevant systems are encouraged to apply.
• Agility in managing fast-paced workloads without sacrificing attention to detail or compliance standards.
• Seasoned candidates who bring maturity and reliability are highly valued for this position.

What sets this company apart:

This organisation stands out for its commitment to creating an inclusive workplace where every team member feels valued. Employees benefit from flexible working opportunities that accommodate personal commitments alongside professional growth. Training programmes are regularly offered so you can continue developing your skills as an administrative professional. The company fosters a supportive network where collaboration is encouraged at every level; colleagues share knowledge freely and help each other succeed. With a focus on compliance and ethical standards, you can trust that your contributions will be recognised within a safe environment built on respect. The Singapore office is part of a wider global community—giving you access to diverse perspectives and opportunities for connection beyond borders.

What's next:

If you’re ready to join a collaborative team where your organisational talents make a difference every day, don’t miss this opportunity!

Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R23112536 Eleanor Tan