A leading oil and gas firm is actively seeking an experienced Executive Secretary to join their Singapore office. This position sits within a team of executive secretaries in the firm providing administrative and secretarial supports to the traders.

About the Executive Secretary Role:
Reporting to the Compensation and Administration Manager, you will be responsible for overseeing the administrative and secretarial operations along with your team members in support of the traders in the most efficient ways.

Key Responsibilities:

• Support the traders in the preparation and submission of tenders
• Handle complex travel arrangements, claims submission, and coordinate internal/external business meetings
• Manage meeting room bookings and make dining reservations
• Manage the coordination of major events and ensure proper document and file management
• Prepare presentation slide decks and reports
• Coordinate and liaise with various departments for counterparty onboarding and registration
• Be involved in secretarial and administrative tasks as assigned

To succeed in this Executive Secretary role, you must be highly experienced in supporting and providing secretarial support to the fast-paced team and be meticulous with an eye for detail.

Key Requirements:

• Qualified bachelor's degree with a minimum of five years' relevant work experience
• Strong communication, interpersonal skills and stakeholder management skills and is able to multitask while thriving in a fast-paced environment
• Strong knowledge and experience in complex travel arrangements and events management
• Excellent command of English - written and verbal, and a second language (such as Mandarin or French will be an advantage) due to the nature of the role
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

This is an excellent opportunity for an experienced candidate to be part of a leading oil and gas company with an outstanding international reputation in its field and has a presence across different countries. This well-recognised brand offers a great working environment.

If you are driven, determined and want to take the next step in your career, this is the role for you. Excellent opportunities await the right person in this exciting Executive Secretary position.

Apply today or contact me to discuss further about this new opportunity.

Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R23116576 Sarah Tan