Executive Assistant

An exciting Executive Assistant job has just become available at a leading design practice.

About the Executive Assistant Role:
As the Executive Assistant, you will play a key role in ensuring that secretarial and administration support is provided in the most efficient and effective way to senior team members (e.g. Executive Directors, Directors).

Key Responsibilities:

• Provide the full spectrum of secretarial support to Directors and senior team members including coordination of the directors’ appointments, meetings, and conferences
• Coordinate travel arrangement logistics, flight, accommodation, visa application and transportation
• Prepare proposals using PowerPoint, including the coordination of other specialised services (e.g. preparation of marketing collaterals) to support the business development team
• Work closely with the finance department on the preparation of invoices, billing memos, following up on payments and preparing expense claims
• Attend weekly meetings, follow up on updates and liaise with relevant departments for action
• Support employee engagement initiatives for the team
• Ad hoc covering of receptionist duties

To succeed in this Executive Assistant role, you must possess a high degree of integrity when dealing with confidential and sensitive information.

Key Requirements:

• At least five years' prior secretarial experience is preferred
• Excellent communication skills and comfortable interacting with stakeholders from all levels
• A proactive team player who enjoys working in a fast-paced environment
• Entrepreneurial and thrives in an environment of ambiguity
• Meticulous and have a keen eye for detail
• Strong organisational and time-management skills

This innovative firm has an outstanding reputation in its field, and this is a great brand to join at an exciting time in their development.

If you are a progressive Executive Assistant with a can-do attitude, this is an excellent opportunity to work with a firm that is constantly breaking new ground.

Apply today or contact me to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R22105647 Parvinder Singh