Receptionist - 4 months contract

A prestigious international law firm in Singapore is seeking a Receptionist to join their business professional team for a 4 months contract role. This role offers you the opportunity to be the welcoming face of the organisation, supporting clients, visitors, and internal stakeholders with first-class customer service and administration Keywords: customer service, front of house, hospitality, administration, event coordination, office management

What you'll do:

As a Receptionist in this esteemed law firm’s Singapore office, you will play a pivotal role in delivering outstanding hospitality services.

• Provide comprehensive front of house support by managing meeting room bookings and coordinating with various departments to ensure all requirements are met for each appointment.
• Handle the switchboard efficiently, ensuring all calls are directed appropriately while maintaining a professional tone at all times.
• Welcome clients and visitors warmly, record their details accurately, direct them to meeting rooms, prepare refreshments as requested, and attend to their individual needs.
• Allocate desks or rooms for visiting staff members and liaise with IT to ensure necessary communication equipment is ready prior to arrival.
• Maintain cleanliness and orderliness across meeting rooms, business lounge areas, communal spaces, clearing mugs, glasses, plates, and utensils after meetings.
• Prepare coffee using the office machine for both internal and external clients while accommodating their preferences; regularly maintain the machine for hygiene standards.
• Keep the hospitality bar clean and well-organised at all times to create a welcoming environment for everyone entering the office.
• Issue office cards and lift access to visitors as needed; arrange transportation upon request for clients or guests attending meetings or events.
• Oversee catering responsibilities including room setup requirements such as configuration of tables/chairs/equipment; assist teams in serving drinks/food during meetings/events.
• Coordinate with vendors for event setups at both in-house/off-site locations; collaborate with business development teams on planning/executing internal/external events.

What you bring:

The ideal candidate for the Receptionist role brings proven expertise from previous positions in concierge or customer service settings—preferably within corporate offices—where professionalism was paramount.

• A minimum of five years’ relevant experience in concierge or customer service roles within corporate environments is essential for success in this position.
• Your confident communication skills—both written and verbal—enable you to interact professionally at all levels internally and externally.
• Meticulous attention to detail ensures accuracy when recording visitor information or managing administrative records.
• A flexible mindset allows you to adapt easily to shifting priorities while maintaining a proactive approach towards problem-solving.
• Exceptional customer service skills demonstrate your commitment to professionalism even during busy periods or challenging situations.
• Availability for overtime work shows your willingness to go above-and-beyond when client needs arise outside regular hours.
• Proficiency in Microsoft Office applications—including Word, Excel, PowerPoint & Outlook—is crucial for handling daily administrative tasks efficiently.
• Your motivation thrives within a team environment where positive contributions enhance overall dynamics; you value collaboration over competition.
• Experience coordinating events or supporting hospitality functions adds valuable depth to your skillset when assisting business development teams.
• Ability to liaise effectively with external vendors regarding equipment maintenance or event logistics further strengthens your suitability.

What sets this company apart:

This international law firm stands out as an employer committed not only to legal excellence but also to nurturing its people through continuous learning opportunities—from formal training sessions through informal coaching/mentoring programmes right up until technical skills-based workshops/on-the-job development. Employees benefit from exposure across jurisdictions/cultures/languages thanks to the firm’s truly global perspective—a feature that enriches both professional growth & personal satisfaction. The workplace culture is approachable/friendly/team-based: colleagues share knowledge generously & support one another’s ambitions regardless of background or expertise level. Whether you’re starting out or advancing further along your path: this firm provides stimulating challenges alongside rewarding recognition—all within an environment where diversity is celebrated & collaboration drives success.

What's next:

If you are excited by the prospect of joining a globally respected team where your hospitality skills will make a real difference every day, apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R23112536 Eleanor Tan