Receptionist - 1 Year Contract

A leading organisation in Singapore is seeking a Receptionist to become the welcoming face and essential support for their vibrant office. This 1 year contract position offers you the chance to manage front desk operations, create a positive first impression for visitors, and play a key role in maintaining a safe, clean, and efficient workplace. Keywords: collaborative, customer-focused, administrative operations

What you'll do:

As a Receptionist in this dynamic Singapore-based organisation, your day-to-day activities will centre around creating an inviting atmosphere at the front desk while supporting various administrative functions that keep the office running smoothly.

• Maintain the cleanliness and orderliness of reception areas, meeting rooms, and pantry to ensure a pleasant environment for staff and visitors.
• Answer incoming phone calls promptly and handle general queries with warmth and professionalism.
• Welcome visitors courteously, notify relevant personnel of their arrival, and provide assistance as needed throughout their visit.
• Collect and distribute mail, courier packages, and letters efficiently to respective departments while keeping accurate records.
• Administer building and office access cards responsibly to maintain security protocols within the premises.
• Keep office records, files, databases, and phone lists updated meticulously to support smooth daily operations.
• Assist with ordering refreshments for meetings or events and serve them with care to enhance guest experiences.
• Purchase hampers or condolence flowers when required to demonstrate empathy during special occasions.
• Participate actively as a member of the Workplace Safety Committee by promoting safety principles across the office.
• Manage office supplies including stationery and first aid items; coordinate maintenance of equipment such as printers or water dispensers; liaise with vendors for cleaning or facility services; monitor vendor performance; act as primary contact for repair issues; comply with global safety standards.

What you bring:

Your proven experience as a Receptionist or in similar administrative positions equips you with the practical know-how required for this role.

• Demonstrate a minimum of two years’ experience in similar roles where you have honed your organisational abilities.
• Show proficiency in SAP systems as well as Microsoft Office applications including Word, Excel, and PowerPoint for effective documentation.
• Exhibit excellent communication skills that enable you to interact considerately with internal teams and external guests alike.
• Deliver outstanding customer service by responding empathetically to queries from both staff members and visitors.
• Display multi-tasking skills that allow you to prioritise work efficiently even during busy periods without compromising quality.
• Apply problem-solving abilities thoughtfully when resolving issues independently within established guidelines.
• Maintain meticulous attention to detail when updating records or handling sensitive information securely.
• Work collaboratively within teams by sharing knowledge generously and supporting others whenever possible.
• Uphold safety standards consistently by complying with global policies and encouraging responsible behaviour among peers.

What sets this company apart:

This organisation stands out for its unwavering commitment to safety as a guiding principle embedded in every aspect of its operations. The company celebrates diversity by fostering cultural sensitivity; respect for different backgrounds is not just valued but actively promoted through inclusive policies. Customer focus drives continual improvements in products and services while nurturing lasting relationships built on trust. The core values—teamwork, excellence, integrity, continuity, endeavour, humility—shape interactions between colleagues at every level. Employees benefit from supportive leadership that prioritises personal development alongside operational success

What's next:

If you are ready to become an integral part of an inclusive team where your contributions truly matter, apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R23112536 Eleanor Tan