Receptionist/Corporate Services (12-month contract)

An exciting Receptionist/Corporate Services (12-month contract) job has just become available at a leading multinational bank.

About the Receptionist/ Corporate Services (12-months contract) Role:
You will assist in the day-to-day corporate services operational and procurement management consistent with organisational policies and procedures, approved budget, business plans and management direction.

Key Responsibilities:

• Explore new vendors for soft services in facilities management in new office like cleaning, landscaping, coffee machine including engaging vendors for mock-ups or tasting sessions with all staff to negotiating quotation to the final sign-off
• Demonstrate innovative and good writing skills for staff engagement emails
• Prepare inventory list for existing assets to be sold or given away
• Prepare inventory list of new assets
• Manage payment process for vendors for office move matters
• Demonstrate creative ideas for staff engagement events like “Fruit of the Month”, “Share some love” events
• Assist in the replenishment of stationery and pantry supplies
• Maintain the door access system; activate or deactivate office cards and update card records
• Assist in ad hoc tasks such as purchase of office equipment, organising company functions
• Handle light repair of simple facilities items
• Manage proper checks and timely payment of corporate services invoices
• Manage any other facilities and corporate services work that Head of Corporate Services assigns
• Liaise with vendors for repair, maintenance of office equipment such as but not limiting to the following copier machines, coffee machine, sump pump
• Liaise with vendors on payment-related matters
• Provide high-quality front desk service which include setting up and serving of refreshments and beverages for guests, visitors and business associates in all front of house meeting rooms
• Maintain a positive attitude at all times towards the callers and visitors
• Ensure all meeting rooms are tidy and in good order
• Manage incoming calls, newspapers, market reports, etc.
• Ensure postage stamps are strictly maintained (stocks tally with records, etc.)
• Handle outgoing mail requests (courier or normal or other services).
• Handle incoming mail requests (letterbox, courier or other services).
• Ensure office premises is a safe working place for all colleagues.
• Manage any health and safety-related projects as assigned by the Head of Corporate Services

To succeed in this Receptionist/Corporate Services (12-month contract) role, you will need to have the ability to multitask and have a keen eye for detail.

Key Requirements

• Proactive, responsible, pleasant personality and courteous
• Resourceful with creative ideas for company-wide events
• Good organisational and time management skills
• Keen to learn with demonstrated learning agility
• At least five years of experience in a corporate services role

This innovative firm has an outstanding reputation in its field, and this is a great brand to join at an exciting time in their development.

If you are a progressive Receptionist/Corporate Services (12-month contract) with a can-do attitude, this is an excellent opportunity to work with a firm that is constantly breaking new ground.

Apply now to learn more.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1878846 Joanne Wooi