Senior PA/Lifestyle Manager

A prestigious private family office is seeking a Senior Personal Assistant and Lifestyle Manager to provide comprehensive support to two principals with an international lifestyle spanning Singapore, London, Cebu, and Seoul.

This unique opportunity offers you the chance to work in a high-trust environment where your resourcefulness, attention to detail, and ability to manage complex personal and administrative matters will be highly valued.

• Support two principals with diverse international commitments across multiple time zones and locations, ensuring seamless coordination of travel, hospitality, and daily affairs.
• Enjoy a flexible remote working arrangement based in Singapore, with the expectation of after-hours availability only for urgent matters and regular check-ins as needed.
• Operate at the heart of a trusted family office environment where your expertise in managing confidential information, building relationships with external partners, and delivering exceptional service will be truly appreciated.

What you'll do:

As a Senior Personal Assistant and Lifestyle Manager within this private family office setting, you will play an integral role in orchestrating every aspect of your principals’ lives—from intricate travel arrangements across continents to managing day-to-day household administration.

• Oversee all aspects of travel planning for the principals, including booking flights, arranging accommodations, coordinating airport transfers, and preparing detailed itineraries for both business and leisure trips.
• Coordinate on-ground logistics such as airport pick-ups, concierge services, and local transportation across Singapore, London, Cebu, Seoul, and other destinations as required.
• Host guests by organising their visits from start to finish—ensuring every detail is managed from reservations at top restaurants to providing a warm welcome and attentive hospitality throughout their stay.
• Manage gifting processes for festive occasions or personal milestones by sourcing thoughtful gifts, handling delivery logistics, and maintaining records of preferences and past gifts.
• Secure reservations at exclusive venues and restaurants by leveraging your knowledge of the hospitality industry to ensure preferred seating arrangements and memorable experiences for the principals.
• Track personal expenses meticulously by managing memberships, subscriptions, daily expenditures, and reconciling invoices against receipts using Excel reports for accuracy.
• Liaise with external vendors such as maintenance providers or delivery services to ensure smooth household operations while coordinating with overseas support teams when necessary.
• Act as a primary point of contact for bankers, lawyers, tax advisors, and other professional stakeholders—ensuring timely communication and follow-up on important matters.
• Screen email correspondence related to utilities, telecoms, tax issues or other administrative topics; organise messages efficiently; and ensure nothing falls through the cracks.
• Conduct market research on request—summarising findings clearly—and provide ad-hoc support for both business-related projects and personal initiatives.

What you bring:

To excel as a Senior Personal Assistant and Lifestyle Manager in this context, you will bring extensive experience supporting high-net-worth individuals or family offices—demonstrating reliability under pressure while balancing competing demands.

• Demonstrated experience as a Senior Personal Assistant or Lifestyle Manager supporting high-net-worth individuals or within a family office environment over several years.
• Exceptional organisational abilities paired with meticulous attention to detail—enabling you to manage multiple priorities without overlooking any aspect of service delivery.
• Proven capacity to work independently under minimal supervision while remaining responsive and dependable in fast-changing circumstances.
• Unquestionable discretion combined with integrity; you are trusted implicitly by those you support due to your respect for privacy and sensitive information.
• Resourceful problem-solving skills that allow you to adapt quickly when plans change or unexpected challenges arise—always finding effective solutions calmly.
• Outstanding written and verbal communication skills that enable you to interact professionally with stakeholders ranging from legal advisors to hospitality staff.
• Polished presentation style coupled with a professional demeanour that reflects positively on your principals in every interaction.
• Familiarity with lifestyle services such as fine dining reservations or luxury concierge offerings is highly advantageous for this role.
• Advanced proficiency in managing expenses using spreadsheets (Excel) along with experience cross-checking financial documentation for accuracy.
• A well-developed network within hospitality or service industries—or the ability to cultivate one rapidly—is considered beneficial.

What sets this company apart:

This private family office offers an unparalleled opportunity for experienced professionals who value trust-based relationships and seek meaningful impact behind the scenes. With its international footprint spanning major cities across Asia and Europe, you will find yourself immersed in a truly global environment where no two days are ever quite the same. For those passionate about making life easier—and more enjoyable—for others at the highest level: this is an extraordinary place to grow your career while being part of something genuinely special.

What's next:

If you are ready to take on a pivotal role supporting an international family office—and believe your skills align perfectly—we encourage you to explore this rare opportunity today!

Apply today by clicking on the link provided; we look forward to learning more about how your expertise can make a difference.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh