Personal Assistant

A leading organisation in Singapore is seeking a reliable and detail-oriented Personal Assistant to provide essential support to a Business Manager, working collaboratively alongside an experienced PA.

This position offers the chance to play a pivotal role in ensuring seamless day-to-day operations through expert administrative coordination, meticulous documentation management, and efficient travel arrangements.

• Work closely with a Business Manager and an existing PA to ensure smooth daily operations by managing administrative tasks and documentation with precision and care.
• Enjoy a varied role that includes coordinating travel arrangements—sometimes accompanying the Business Manager on trips across Asia—and responding promptly to time-sensitive matters.
• Benefit from a supportive workplace culture that values flexibility, dependability, and the ability to handle confidential information with discretion.

What you'll do:

As a Personal Assistant, you will play an integral part in supporting the Business Manager’s daily activities by expertly managing administrative functions and maintaining meticulous documentation.

• Manage comprehensive e-filing systems by organising digital records efficiently and ensuring all files are up-to-date and easily accessible for the team.
• Maintain accurate documentation, records, and trackers while regularly updating them to reflect current information and supporting compliance requirements.
• Coordinate document collection processes including arranging physical pick-ups when necessary to facilitate smooth workflow between departments or external parties.
• Support general administrative tasks such as scheduling meetings, preparing reports, processing expenses, and streamlining office procedures for maximum efficiency.
• Book flights and accommodation for the Business Manager using personal accounts while ensuring all travel details are confirmed accurately and timely.
• Coordinate corporate travel bookings for staff through relevant company departments by liaising with internal stakeholders to meet organisational needs.
• Manage detailed travel itineraries including confirmations of bookings, last-minute changes, and providing ongoing support throughout each trip.
• Accompany the Business Manager on business trips approximately once or twice per month to locations such as Tokyo, Macau, Hong Kong, or Malaysia as required.
• Handle time-sensitive matters requiring immediate attention by remaining contactable outside of standard office hours for urgent schedule changes or critical issues.
• Provide responsive support in fast-moving situations by adapting quickly to new priorities and ensuring all urgent requests are addressed promptly.

What you bring:

To excel as a Personal Assistant in this organisation, you will bring proven experience from previous roles where you supported senior professionals through diligent administration.

• Possess 1–3 years of experience in an administrative assistant, coordinator or personal assistant capacity within a professional environment where reliability was paramount.
• Demonstrate exceptional organisational skills with strong attention to detail that ensures accuracy across all documentation and record-keeping activities.
• Showcase the ability to multitask effectively while prioritising competing demands under pressure without compromising quality or deadlines.
• Display comfort in handling confidential information discreetly while maintaining trustworthiness among colleagues and stakeholders alike.
• Exhibit flexibility and responsiveness by being available for urgent matters outside standard office hours when required by business needs.
• Be willing to travel occasionally (approximately once or twice per month) as part of your commitment to supporting the Business Manager during important business trips.
• Remain calm and composed even in fast-changing situations where quick thinking is essential for success.
• Adopt a proactive approach that focuses on finding solutions rather than dwelling on challenges or obstacles encountered during daily work.
• Communicate clearly and professionally with all levels of staff while fostering positive relationships built on mutual respect.
• Uphold high standards of integrity by consistently demonstrating discretion when dealing with sensitive information or confidential matters.

What sets this company apart:

This organisation stands out for its commitment to creating an inclusive workplace where every team member’s contributions are valued. Employees benefit from flexible working opportunities designed to accommodate both professional growth and personal commitments. The company’s dedication to nurturing talent ensures that you’ll have access to ongoing training opportunities so you can continue growing throughout your career journey here.

What's next:

If you are ready to take on a rewarding role where your organisational talents make a real difference every day, we encourage you to apply now!

Apply today by clicking on the link provided—your next career opportunity awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh