Executive Assistant

A leading multi-strategy asset manager in Singapore is seeking a highly motivated and detail-oriented Executive Assistant to join their corporate services team. This is an exceptional opportunity for you to provide comprehensive support to senior executives, ensuring seamless operations and contributing directly to the success of a dynamic organisation with a strong regional presence.

What you'll do:

As an Executive Assistant based in Singapore, you will play a pivotal role in supporting senior leaders by ensuring their schedules run smoothly and their administrative needs are met with precision. Your day-to-day activities will involve managing multiple diaries, organising meetings with both internal teams and external partners, preparing essential documents for business operations, and acting as the primary liaison for stakeholders. Success in this role requires you to anticipate needs proactively, handle confidential matters discreetly, and adapt quickly to shifting priorities. You will contribute significantly to the overall efficiency of the corporate services team while enjoying opportunities for personal development within an inclusive workplace that values your input.

• Provide comprehensive administrative support to senior executives by managing complex calendars, scheduling meetings, and coordinating travel arrangements with meticulous attention to detail.
• Organise internal and external meetings by preparing logistics, materials, and ensuring all necessary resources are available for successful outcomes.
• Resolve any conflicting appointments in executive calendars efficiently to maintain smooth schedules for all involved parties.
• Serve as the main point of contact for both internal colleagues and external partners, facilitating clear communication and dependable relationships.
• Prepare documents such as reports, presentations, and other business-related materials with accuracy and professionalism.
• Handle confidential information with discretion at all times, ensuring sensitive matters are managed appropriately.
• Undertake ad-hoc tasks as required by executives or stakeholders, demonstrating flexibility and responsiveness to changing priorities.
• Support office management functions using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant tools to streamline processes.
• Provide out-of-hours cover when needed to accommodate stakeholder requirements beyond standard office hours.

What you bring:

Your proven track record as an Executive Assistant or Personal Assistant will be instrumental in excelling within this role. You bring not only technical proficiency but also interpersonal sensitivity that enables you to build trust-based relationships across teams. Your experience navigating complex schedules and travel logistics equips you well for the demands of supporting senior executives. In addition to your organisational strengths, your ability to communicate clearly, both verbally and in writing, will ensure effective collaboration with colleagues and external partners alike. Your proactive mindset allows you to anticipate challenges before they arise while maintaining confidentiality around sensitive matters. Familiarity with industry standards from financial or professional services further enhances your suitability for this position. Above all, your commitment to teamwork within an inclusive environment sets you apart as someone who thrives on shared success.

• Minimum 2-3 years’ experience as a Personal Assistant or Executive Assistant supporting senior executives in demanding environments.
• Demonstrated expertise in managing complicated diaries and international travel arrangements for busy professionals.
• Previous experience within financial services or professional services sectors is preferred for understanding industry-specific requirements.
• Exceptional organisational skills enabling you to prioritise tasks effectively while managing multiple responsibilities simultaneously.
• Excellent written and verbal communication abilities that facilitate clear interactions with stakeholders at all levels.
• Proactive approach allowing you to anticipate executive needs and resolve issues independently before they arise.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) along with familiarity with other office management tools.
• Strong attention to detail ensuring accuracy in document preparation and handling sensitive information confidentially.
• Flexibility in providing out-of-hours support when required by stakeholders or business demands.

What sets this company apart:

This organisation stands out for its unwavering commitment to diversity of thought and experience among its people, a philosophy directly linked to its ongoing success across multiple investment strategies. Employees are empowered through autonomy; encouraged not only to deliver results but also explore innovative ideas that drive value creation for clients. The firm’s dedication to equal opportunity ensures everyone feels included regardless of background or perspective. By joining this team, you become part of an environment where knowledge sharing is celebrated, professional growth is supported through training opportunities, and flexibility is offered whenever possible, all contributing towards a truly rewarding career journey.

What's next:

If you are ready to take the next step in your career as an Executive Assistant within a collaborative environment that values your skills and supports your growth, we encourage you to apply now!

Apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement