PA/EA to Regional CEO

Our client is a creative engineering company, a striking group of craftsmen specialised in strategy, design, technology, and marketing. They are seeking an Executive Assistant to support their Regional CEO. This role requires an individual with the ability to exercise good judgment in various situations, strong written and verbal communication skills, administrative prowess, and organisational skills.

What you'll do:

As an Executive Assistant - Personal Assistant, your role will be pivotal in supporting the Regional CEO. You will serve as the primary point of contact for both internal and external communication on all matters pertaining to the office. Your responsibilities will include managing a dynamic calendar with meticulous attention to detail, preparing materials for meetings and presentations, acting as a gatekeeper for the CEO's time and office, handling sensitive matters with discretion, coordinating team activities to foster a positive office culture, providing general support to visitors and guests, assisting in coordinating agendas for senior management meetings and off-sites, and providing support for special projects.

• Serve as the primary point of contact for all internal and external communications
• Manage a dynamic calendar including scheduling meetings, appointments, and travel arrangements
• Prepare and coordinate materials for meetings, presentations, and travel-related activities
• Act as a 'gatekeeper' managing access to the CEO's time and office
• Handle sensitive matters with a high level of confidentiality and discretion
• Coordinate team activities, off-sites, and events to foster a positive office culture
• Provide general support to office visitors and guests
• Assist in coordinating the agenda of senior management team meetings and off-sites
• Provide Support for special projects in a timely manner with results

What you bring:

The ideal candidate for this Executive Assistant - Personal Assistant position will bring a wealth of experience in executive support. You should have at least 4-5 years of experience in similar roles. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms is essential. An entrepreneurial spirit is key; we're looking for a self-starter who is eager to solve problems while maintaining a high level of attention to detail and confidentiality. Your strong interpersonal skills will enable you to build relationships and communicate effectively at all levels. The ability to thrive in a fast-paced, deadline-driven environment while maintaining a positive and professional demeanor is crucial. A forward-thinking mindset with the ability to anticipate needs and take initiative will set you apart.

• Diploma or equivalent qualification
• At least 4 - 5 years experience in executive support
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media platforms
• Entrepreneurial spirit and self-starter attitude
• Strong interpersonal skills with exceptional communication abilities
• Ability to thrive in a fast-paced environment while maintaining professionalism
• Forward-thinking mindset with the ability to anticipate needs

What sets this company apart:

Our client is an equal opportunity employer that operates in an engaging, collaborative environment where ideas are shared freely. They inspire everyone to dream big towards future solutions by uncovering insights and opportunities. They offer a competitive salary, medical insurance, a solid team of great people who love what they do, a fun and fast paced culture which promotes learning and knowledge sharing, and opportunities for personal and professional growth offerings from their in-house Learning Academy, meetups, timely training for skills upgrade, workshops and conferences.

What's next:

Ready to take your career to new heights? Apply today!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement