Our client is a leading global long-term investor with a significant global presence. They are seeking an organised and proactive Executive Assistant to support their team of investment professionals based in Singapore. This role offers the opportunity to work within an extraordinary network of industry leaders.
What you'll do:
As an Executive Assistant, your role will be pivotal in supporting a team of 8-9 investment professionals. Your excellent organisational skills will be utilised in managing schedules, coordinating meetings, organising business trips, maintaining records, handling correspondence, tracking expenses, welcoming visitors, and providing legal and compliance support. You will also have the opportunity to collaborate with executive assistants across departments to coordinate team activities.
- Provide secretariat and administrative duties to a team of investment professionals
- Manage schedules, arrange and coordinate internal and external meetings, upload documents onto relevant applications
- Organise business trips and prepare travel itineraries
- Keep track of correspondences and ensure proper maintenance of records
- Organise and maintain electronic files, handle general correspondence, expedite urgent, confidential and important correspondence to appropriate personnel
- Track and maintain staff welfare expense, claims and reimbursements
- Receive and welcome visitors to the office as required
- Support on legal and compliance declarations and documentation for the team
What you bring:
The ideal candidate for this Executive Assistant role brings a wealth of experience in providing secretarial and administrative support. Your ability to collaborate effectively across teams coupled with your high learning agility will be key in this role. Your exceptional organisational skills will enable you to manage multiple tasks simultaneously while meeting deadlines. Your strong communication skills will aid you in maintaining effective relationships within the organisation.
- Minimum 5 to 7 years of relevant experience in providing secretarial and administrative support to a professional team
- Ability to be a dynamic team player and collaborate well across different teams
- High learning agility with good pro-activeness in problem solving and striving for greater efficiency in task management
- Highly organised and detail oriented with the ability to handle multiple simultaneous tasks, prioritise and meet deadlines
- Good communication (written and verbal), interpersonal and organisational skills
- Good general knowledge of IT equipment usage including Word, PowerPoint, Excel & Outlook
What sets this company apart:
Our client is one of the world’s largest sovereign wealth funds that invests globally across asset classes and businesses. They offer exposure to an extraordinary network of the world’s industry leaders. They are committed to creating a diverse workplace that values prudence, respect, integrity, merit, excellence, and inclusivity. They offer a flexible work arrangement that allows their teams to work from home on certain days, adjusting this arrangement as situational needs arise.
What's next:
Ready to make an impact? Apply now!
Apply today by clicking on the link
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement
