Are you Robert Walters?
Robert Walters is the world’s most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing and advisory services for businesses of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
We help organisations find the skills and solutions to reach their goals and assist talented professionals to power their unique potential.
We offer our people incredible career opportunities as well as an inclusive culture and flexible working.
Responsibilities
- Assisting Chief Operating Officer with diary and administration management
- Manage and maintain the COO’s calendar in Microsoft Outlook – scheduling internal and external meetings
- Assist in managing the COO's email inbox, responding to or redirecting inquiries as appropriate
- Support with preparing documents (agenda’s and presentations) for Board and Global Leadership
- Team meetings, and tracking actions following the meetings
- Coordinate travel arrangements, including flights, accommodation, and transportation, for the COO
- Coordinate and prepare materials for meetings and presentations, ensuring accuracy and
- timeliness
- Assist in the preparation and distribution of reports and other documents as required.
- Producing PowerPoint presentations for board level and internal meetings
- Assist in organizing and coordinating internal events and offsites
- Coordinating Global Leadership Team offsite & other events (booking the venue, building agendas, speakers etc)
- Attend Global Leadership Team offsite meetings and support as needed (minutes and actions)
- Managing confidential projects on an ad hoc basis
- Manage confidential and sensitive information with discretion and maintain the highest level of professionalism.
- Collaborate with other PA’s and support staff to ensure seamless coordination and efficient
- operations.
- Provide support for personal work on an ad-hoc basis
Key competencies and skills
- 5+ years of experience as PA/EA
- Strong organisational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Exceptional attention to detail and accuracy in all work.
- Excellent communication skills, both written and verbal, with the ability to interact professionally and effectively with all levels of the organization.
- Highly proficient in using productivity tools such as MS Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration platforms.
- Flexibility and adaptability to work in a fast-paced, dynamic environment.
- Strong interpersonal skills, with the ability to build relationships and work effectively within a team.
- Proactive and resourceful in problem-solving and taking initiative.
- Ability to maintain confidentiality and handle sensitive information with discretion.
“As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.”
Robert Walters - Global Talent Solutions
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