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Temp EA (3 days week)

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Our client is seeking a dedicated and organised Temporary Executive Assistant to join their Singapore office. This part-time role, spanning three days a week for a period of 3-6 months, offers an exciting opportunity to provide comprehensive administrative support in a dynamic environment. The successful candidate will be responsible for managing calendars, coordinating events, maintaining databases, and providing general office support.

What you'll do:

As a Temporary Executive Assistant, you will play an integral role in supporting the team's operations. Your ability to anticipate needs and proactively manage calendars will ensure the smooth functioning of daily activities. You will collaborate with various stakeholders to coordinate events, demonstrating your excellent interpersonal skills. Your meticulous attention to detail will shine through as you update and maintain contact databases, prepare reports, and manage administrative tasks. Your proficiency in utilising software applications will enhance efficiency within the office. In addition to these responsibilities, you will also provide general office support and assist with the day-to-day running of the Singapore office.

  • Proactively manage calendars by anticipating needs, adjusting for conflicts, and ensuring all logistics are in place
  • Collaborate with internal departments and external vendors to manage administrative and logistical aspects of on-site and off-site events
  • Update and maintain contact databases, compiling information for inclusion in reports or presentation materials as necessary
  • Utilise software applications for maximum effect and efficiency
  • Provide office support including answering phones, greeting clients, distributing mail, maintaining filing systems, taking meeting minutes, creating documents, processing invoices
  • Support with the day-to-day running of the Singapore office
  • Arrange complex travel itineraries and submit expense reports in a timely manner

What you bring:

The ideal candidate for this Temporary Executive Assistant role brings a wealth of experience from previous administrative or executive assistant roles. Your strong organisational skills enable you to juggle multiple tasks simultaneously while maintaining high standards of accuracy. Your excellent interpersonal skills foster effective collaboration with internal teams and external vendors. Your proficiency in software applications enhances your efficiency in administrative tasks. Your proactive approach to calendar management and experience in arranging complex travel itineraries will be key to your success in this role.

  • Experience in an administrative or executive assistant role is essential
  • Strong organisational skills with an ability to manage multiple tasks simultaneously
  • Excellent interpersonal skills with an ability to collaborate effectively with internal teams and external vendors
  • Proficiency in using software applications for administrative tasks
  • Ability to anticipate needs and proactively manage calendars
  • Experience arranging complex travel itineraries and submitting expense reports

What sets this company apart:

Our client is a renowned organisation known for its inclusive work culture and commitment to employee growth. They believe in fostering a collaborative environment where every team member's contribution is valued. Their flexible work arrangements demonstrate their understanding of the importance of work-life balance. This is an excellent opportunity to join a company that values your skills and offers a supportive and engaging work environment.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22107048 Eileen Tham

Contract Type: TEMPORARY

Specialism: Secretarial & Business Support

Focus: Office Manager

Industry: Financial Services

Salary: SGD3000 - SGD5000 per month

Workplace Type: On-site

Experience Level: Associate

Location: Singapore

Job Reference: SRRCQE-76F0E3EE

Date posted: 29 May 2024

Consultant: Eileen Tham (R22107048)

Phone number: +65 6228 0280

eileen.tham@robertwalters.com.sg

Eileen Tham (R22107048)

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