Paralegal/Legal Admin (Part time)

Keywords: legal administration, contract management, hybrid working, part time, document organisation, legal support An exciting opportunity has arisen for a Paralegal and Legal Administrator to join a highly respected international organisation based in Singapore.

This part-time position offers the perfect balance for those seeking professional growth while maintaining flexibility, with a hybrid working arrangement that allows you to split your time between the office and remote work. You will play a vital role in supporting the legal team by managing essential administrative tasks, handling contract processes, and ensuring the smooth operation of legal documentation.

• Enjoy a flexible part-time schedule of 20 hours per week, ideal for balancing work with other commitments or personal pursuits, while still making a significant impact within the legal team.
• Benefit from a hybrid working model that provides both in-office collaboration and remote work options, fostering a healthy work-life balance and greater autonomy over your daily routine.

What you'll do:

As a Paralegal and Legal Administrator (Part Time), you will become an integral member of the legal department, responsible for ensuring that all administrative aspects run smoothly.

• Create and maintain accurate Oracle entries to ensure all legal records are up-to-date and easily accessible for the wider team.
• Issue Docusign envelopes for contract signatures, diligently following up with relevant parties to secure timely completion of all required documentation.
• Upload signed contracts efficiently into Oracle and Sharepoint systems, guaranteeing proper storage and compliance with internal protocols.
• Conduct basic contract reviews on selected IT and marketing work orders, providing initial insights to support more complex legal assessments.
• Deliver ad-hoc legal and administrative support such as proofreading documents, formatting files, conducting research, preparing paperwork, arranging document deliveries, and maintaining matter files.
• Organise and manage legal records and documents systematically to facilitate quick retrieval and ensure compliance with data retention policies.
• Assist in preparing legal documents for meetings or external correspondence, ensuring accuracy and professionalism at every stage.
• Support the legal team by coordinating logistics for document delivery and collection as needed, helping maintain seamless operations across departments.
• Contribute to the continuous improvement of administrative processes by identifying areas for increased efficiency or enhanced organisation within the legal function.

What you bring:

To excel as a Paralegal and Legal Administrator (Part Time), you will bring hands-on experience from previous roles involving legal administration or paralegal responsibilities.

• Proficiency in using digital tools such as Oracle databases, Sharepoint platforms, Docusign applications, and Microsoft Office Suite is essential for efficient workflow management.
• Exceptional organisational skills with proven ability to manage large volumes of documents while maintaining meticulous attention to detail throughout all tasks.
• Strong written communication abilities are necessary for proofreading contracts, formatting documents accurately, and preparing clear correspondence.
• Ability to handle confidential information sensitively while adhering strictly to data protection guidelines is crucial in this role.
• Previous exposure to reviewing basic contracts—particularly IT or marketing work orders—will be considered an advantage but is not mandatory if you demonstrate willingness to learn quickly.
• Flexibility in adapting to changing priorities or urgent requests ensures continued support for the legal team’s evolving needs.
• A positive attitude towards learning new systems or processes contributes greatly to ongoing professional development within the role.

What sets this company apart:

This organisation stands out as a global leader renowned for its commitment to fostering an inclusive workplace where every individual’s contribution is recognised. With a reputation built on trustworthiness and dependability across international markets, this employer provides not only stability but also genuine opportunities for personal growth within a nurturing environment where everyone can flourish together.

What's next:

If you are ready to take the next step in your career journey while enjoying flexibility and meaningful work within a supportive team environment, this could be the perfect opportunity for you!

Apply today by clicking on the link provided—your future as a valued member of this outstanding legal team awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh