Executive Assistant (C-Suite & Board Support)

A prestigious organisation in Singapore is seeking a dedicated Executive Assistant to provide comprehensive support to its C-suite leaders and Board of Directors. This is an exceptional opportunity for you to play a pivotal role at the heart of executive operations, ensuring seamless travel, efficient meeting logistics, and meticulous governance administration.

You will be trusted with high-level responsibilities that require discretion, attention to detail, and a collaborative spirit.

• Be the cornerstone of executive operations by supporting C-suite leaders and Board members with all aspects of travel, meetings, and confidential documentation.
• Work closely with senior stakeholders in a collaborative environment that values dependability, inclusivity, and supportive leadership.

What you'll do:

As an Executive Assistant to C-suite Leaders based in Singapore, you will be entrusted with responsibilities that span across executive travel management, board meeting logistics, governance administration, and confidential record-keeping.

• Coordinate end-to-end business travel arrangements for C-suite executives, including flights, accommodations, ground transportation, visas, and travel insurance while ensuring cost-effectiveness and alignment with business priorities.
• Prepare detailed travel itineraries that reflect executives’ schedules and proactively manage any changes or disruptions to guarantee seamless experiences.
• Liaise with travel agents, hotels, airlines, and internal teams to secure appropriate arrangements and maintain accurate records of bookings and expenses in line with company policies.
• Plan, schedule, and coordinate Board and Board Committee meetings by setting dates, venues (physical or virtual), agendas, and managing all logistical requirements such as catering, security access, and technical support.
• Issue timely notices of meetings while ensuring quorum requirements are met and serve as the primary administrative contact for Directors regarding meeting logistics.
• Organise, compile, and distribute board papers, presentations, and supporting materials securely and efficiently ahead of deadlines.
• Maintain structured filing systems—both digital and physical—for board materials while assisting with the preparation, review, and finalisation of minutes in compliance with governance standards.
• Track action items arising from board meetings by following up with relevant stakeholders to ensure timely completion.
• Ensure proper archival of board resolutions, minutes, and statutory records in accordance with legal and regulatory requirements.

What you bring:

In the Executive Assistant to C-suite Leaders role you will bring proven expertise supporting top-tier executives within demanding corporate settings.

• Demonstrated experience providing high-level administrative support to C-suite executives or senior leadership within a corporate environment is essential for success in this position.
• Proven track record coordinating complex international travel arrangements—including flights, accommodation, visas—and managing last-minute changes with composure is highly desirable.
• Exceptional organisational skills are required for planning meetings involving multiple stakeholders across different time zones while maintaining strict confidentiality at all times.
• Strong written communication skills are needed for preparing agendas, compiling board papers, drafting minutes accurately, and issuing formal notices.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) as well as familiarity with virtual meeting platforms such as Zoom or Teams is expected.
• Meticulous attention to detail is crucial when managing records related to board resolutions or statutory filings under legal frameworks.
• Ability to build positive relationships through excellent interpersonal skills when liaising with directors or external service providers is important.
• A collaborative approach combined with flexibility enables you to adapt quickly when priorities shift or urgent requests arise from senior leaders.
• Experience handling confidential information sensitively within regulated environments demonstrates your trustworthiness.

What sets this company apart:

This organisation stands out for its unwavering commitment to fostering an inclusive workplace where every team member’s contribution is recognised. By joining this company you’ll become part of a network that values knowledge-sharing collaboration mutual respect—and above all—a shared dedication to achieving collective goals together. The culture here is built on trust empathy dependability which means you can look forward to developing meaningful connections while advancing your career within a stable yet forward-thinking environment.

What's next:

If you are ready to take on this rewarding challenge as an Executive Assistant supporting C-suite leaders apply now to make a lasting impact at the highest levels of executive operations!

Apply today by clicking on the link provided—your next career move awaits!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R1985549 ShiHua Goh