Team Assistant

A leading investment bank in Singapore is seeking a highly organised and resourceful Team Assistant to provide confidential, high-calibre support to four corporate function business heads at the C-suite level.

What you'll do:

As the Team Assistant – Risk Management and Corporate Functions based in Singapore’s central business district, you will play an integral role in supporting four senior business heads across key corporate functions. Your day-to-day activities will involve managing complex calendars with precision, arranging travel logistics down to the finest detail, preparing briefing materials for high-level meetings, drafting agendas and minutes for various forums including Town Halls and department meetings. You will maintain digital workspaces for document control while formatting executive presentations to exacting standards. Acting as a dependable liaison between internal teams and external partners, you will coordinate cross-departmental deliverables ensuring alignment on timelines. Budget tracking forms part of your remit alongside ad-hoc operational duties assigned by managers. Confidentiality is paramount as you handle sensitive information with care while remaining aware of regulatory requirements such as audit windows or compliance attestations. Success in this role requires exceptional organisational skills coupled with a collaborative approach that supports both individual executives and wider team objectives.

• Coordinate complex travel arrangements for leadership including itineraries, visa applications, logistics management, and end-to-end expense filing and reconciliation to ensure seamless business trips.
• Support managers by preparing concise briefing packs for meetings that include agendas, decision requests, financials, risk items, and action points to facilitate effective discussions.
• Draft detailed meeting agendas, capture decisions and actions accurately during meetings, circulate minutes promptly, and track follow-ups through to closure for all assigned forums.
• Arrange conference calls using Teams or other platforms as well as Town Hall meetings; prepare comprehensive agendas to coordinate and organise departmental gatherings efficiently.
• Maintain shared digital workspaces such as M365/SharePoint/Teams by managing filing structures for version control and audit readiness to uphold compliance standards.
• Format executive presentations and management reports with meticulous attention to detail ensuring they meet publication standards before distribution.
• Serve as a trusted point of contact for both internal and external stakeholders by triaging requests appropriately, escalating issues when necessary, and ensuring timely resolution of queries.
• Coordinate deliverables across multiple departments including Finance, HR, Compliance, Risk, Legal, IT and COO functions by aligning timelines and dependencies for successful project outcomes.
• Track departmental budgets such as T&E expenses and training costs; provide monthly spend snapshots to support operational efficiency within the team.
• Handle sensitive information with absolute discretion at all times while adhering strictly to data protection policies and records retention standards.

What you bring:

The ideal candidate for the Team Assistant – Risk Management and Corporate Functions position brings proven experience from fast-paced environments where confidentiality is paramount—preferably within financial services or similarly regulated sectors. Your advanced proficiency in Microsoft Office suite ensures seamless management of calendars, budgets, presentations, reports, and shared digital spaces. You possess excellent communication skills in English that enable you to interact effectively with colleagues from diverse backgrounds. Your organisational talents allow you to balance multiple responsibilities simultaneously while maintaining accuracy throughout all tasks. Interpersonal sensitivity means you foster harmonious relationships across departments while supporting collective goals. Resourcefulness equips you to address administrative challenges creatively even under pressure. Experience working closely with senior executives gives you insight into their needs while your awareness of regulatory requirements ensures compliance is always maintained. Your meticulous nature guarantees document integrity whether preparing materials for meetings or managing confidential files.

• Minimum five years’ relevant working experience in a fast-paced environment ideally within financial services or similar regulated industries where confidentiality is critical.
• Highly proficient spoken and written English enabling clear communication among diverse stakeholders at all levels within the organisation.
• Demonstrated ability to manage complex schedules discreetly while handling highly confidential information with tact and professionalism as situations arise.
• Advanced Microsoft Office skills including Outlook for calendar management; Excel for budget tracking; PowerPoint for presentation formatting; Word for report writing; plus proficiency in other office productivity tools such as SharePoint or Teams with an aptitude for learning new systems quickly.
• Exceptional organisational abilities allowing you to juggle multiple priorities simultaneously without compromising accuracy or attention to detail.
• Outstanding interpersonal skills fostering positive relationships across departments while maintaining a team-oriented attitude that contributes to collective success.
• Meticulous approach towards document management ensuring version control and audit readiness at all times within shared digital workspaces.
• Resourcefulness in problem-solving administrative challenges creatively whilst remaining flexible under pressure when faced with changing demands or urgent requests.
• Experience supporting senior executives at C-suite level preferably within large multinational organisations where cross-functional coordination is required regularly.
• Awareness of regulatory environments including understanding cadence around audits or compliance attestations which helps forecast support needs proactively.

What sets this company apart:

This organisation stands out as one of Asia’s most respected investment banks thanks to its unwavering commitment to people development within an inclusive workplace culture. Employees benefit from being part of a global network that combines local market insights with international expertise—offering unparalleled access across Japan and Asia. The company’s strategic growth creates opportunities for meaningful responsibility at every level so individuals enjoy richer career experiences than those offered by boutique firms or established giants alone. Diversity is celebrated here: staff come from varied backgrounds yet share common values around collaboration, creativity, teamwork—and above all—collective achievement. The supportive environment ensures everyone feels connected whether working on cross-functional projects or engaging in knowledge-sharing initiatives designed to help each person reach their full potential. With ongoing expansion across Asia there are always new opportunities for personal growth alongside professional advancement making this an ideal place for talented individuals who want their contributions recognised within a thriving industry leader.

What's next:

If you are ready to take your career further by joining an organisation that values your expertise while offering genuine opportunities for growth, this is your moment!

Apply today by clicking on the link provided below.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement