Legal Secretary

Our client is seeking a dedicated and experienced Legal Secretary to join their team in Singapore. This full-time, permanent role offers the opportunity to provide secretarial support to senior lawyers and principals within a globally recognised firm.

What you'll do:

As a Legal Secretary, you will play a crucial role in providing comprehensive secretarial support to senior lawyers and principals. Your day-to-day responsibilities will include managing document production, assisting timekeepers with billing duties, conducting online searches, handling calls, managing calendars for meetings, attending to travel arrangements, supporting client activities, and proactively building relationships within the firm. You will also be expected to handle competing deadlines efficiently while maintaining the highest level of confidentiality.

• Provide secretarial duties specific to practice group requirements
• Manage document production & management, including copy typing, cross-referencing, formatting in Firm style
• Assist timekeepers with managing Intapp Time Recording and billing duties
• Conduct online searches such as ACRA & eLitigation
• Handle calls and manage calendars for internal and external meetings
• Attend to travel arrangements, including liaising with agents, accommodation, airlines, ground transfers and visa applications
• Support client activities and maintain direct contact with clients and their assistants

What you bring:

The ideal candidate for this Legal Secretary position brings a wealth of experience from the legal sector or other professional services environments. You possess strong technical capabilities across MSOffice Suite and have experience working with iManage or other document management systems. Your ability to manage stakeholder expectations and meet service level agreements sets you apart. A 'can-do' attitude coupled with your proactive nature makes you an ideal fit for this role.

• Qualification focusing on Management, Administration or other related areas
• Experience working in the legal sector or other professional services environment
• Experience working with iManage or other document management systems
• 'Can-do' attitude, demonstrates proactivity and takes the initiative
• Strong technical capabilities across MSOffice Suite (i.e. Word, Excel, Outlook, Access, PowerPoint, Teams)
• Ability to manage stakeholder expectations and meet and exceed Service Level Agreements

What sets this company apart:

This company is renowned for helping clients overcome the challenges of competing in the global economy by solving complex legal problems across borders and practice areas. Their unique culture, developed over 65 years, enables their people to understand local markets and navigate multiple jurisdictions. They are committed to promoting diversity and inclusion for all, drawing together a worldwide family of individuals from diverse cultures and backgrounds in all of their offices.

What's next:

Ready to take the next step in your career? Don't miss this exciting opportunity!

Apply today by clicking on the link. We look forward to receiving your application!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement