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Executive Assistant - Office Administrator

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Our client is seeking a highly organised and detail-oriented Executive Assistant - Office Administrator to join their team in Singapore. You will be responsible for all office matters and extending secretarial support to the Senior Regional Executives.

As an Executive Assistant - Office Administrator, your role will be multifaceted. You will ensure smooth operations within the office by monitoring inventory levels, maintaining a professional working environment, handling incoming couriers, and supporting new employee onboarding. Additionally, you will establish relationships with landlords, negotiate insurance renewals, assess vendor performance, collaborate with HR and IT departments, and provide comprehensive secretarial support to senior executives. Your ability to multitask effectively while maintaining attention to detail will be crucial in this role.

  • Monitor inventory levels of office supplies, order and replenish supplies as needed, ensuring cost-effective procurement.
  • Oversee office upkeep to maintain a clean, organised, and professional working environment.
  • Handle incoming courier and direct them to the appropriate parties.
  • Support the onboarding process for new employees.
  • Establish relationships with Landlords.
  • Responsible for General Insurance renewal negotiation and execution adhering to the lease agreement.
  • Regularly assess vendor performance and make recommendations for improvements.
  • Collaborate with HR and IT for new employees onboarding.
  • Partner closely with IT for any basic troubleshooting and/or rolling out of Global IT policies/work instructions.
  • Provide secretarial support to Regional Senior Executive(s) including calendar management, meeting coordination, expenses reporting and travel arrangements.

What you bring:

The ideal candidate for the Executive Assistant - Office Administrator position brings a wealth of experience in office management and secretarial support at a regional level. Your excellent communication skills will enable you to liaise effectively with various stakeholders both internally and externally. Your strong organisational skills and attention to detail will be key in managing multiple tasks and projects. Your problem-solving abilities will allow you to identify issues and implement practical solutions. Your resourcefulness, initiative, professional demeanour, and ability to maintain confidentiality will set you apart in this role.

  • Previous experience in office management and secretarial support to senior executives on regional capacity.
  • Excellent communication skills.
  • Strong organisational skills and attention to detail.
  • Ability to multitask and prioritize tasks effectively.
  • Strong problem-solving abilities with the capacity to identify issues and implement practical solutions.
  • Resourcefulness and initiative with the ability to work independently.
  • Professional demeanour and appearance with a positive attitude and strong work ethic.
  • Ability to maintain strict confidentiality of sensitive information.

What sets this company apart:

Our client is a leading player in their industry with a reputation for excellence. They offer a supportive and inclusive work environment where every employee is valued. They believe in providing opportunities for growth and development, encouraging their employees to reach their full potential. Their commitment to maintaining high standards of professionalism while fostering a positive work culture sets them apart from other companies.

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: General Administration

Industry: Admin and Secretarial

Salary: SGD6000 - SGD6500 per month + variable bonus

Workplace Type: On-site

Experience Level: Associate

Language: English - Professional Working

Location: Singapore

Job Reference: 59TCPN-4D7B1730

Date posted: 24 October 2024

Consultant: Ilse Clement (R22110398)

Phone number: +65 6228 5325

ilse.clement@robertwalters.com.sg

Ilse Clement (R22110398)

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