Our client is seeking a dedicated and dependable Office Administration Assistant to join their team in Singapore. This role is a temporary hire for a period of two weeks, with the potential for extension.
The successful candidate will be the 'Go-to Person' for staff, handling a variety of tasks related to office operations. From welcoming new joiners and managing travel bookings to ordering office lunches and handling administrative duties, this role offers a diverse range of responsibilities.
What you'll do:
As an Office Administration Assistant, your role will be pivotal in ensuring smooth operations within the office. You will be responsible for a wide array of tasks from welcoming new joiners to managing travel bookings. Your excellent organisational skills will come into play as you manage office lunches, book meeting rooms, greet visitors, attend to vendors and contractors, check mail, order supplies, and replenish pantry items. Your ability to multi-task will be key in this dynamic role.
* Welcoming new joiners, issuing office access cards, introducing them to all staff and settling them in.
* Handling all work pass matters for (non-local) employees and their family members such as: application, issuance, renewing, cancellation and update on changes of address, contact and passport.
* Managing travel booking for employees to ensure all flights and accommodations are correctly booked based on company travel policy.
* Managing and ordering twice weekly office lunch for employees manually.
* Booking meeting rooms and generating Teams dial-in for PMs.
* Greeting visitors upon arrival and bringing them to the respective meeting rooms.
* Attending to vendors and contractors doing servicing of aircon, maintenance of pump and coffee machines and deliveries.
* Checking letterbox for incoming mail, scanning all invoices and statements – hardcopies to be filed in the filing cabinet.
* Ordering of pantry supplies, fruits & stationery on frequent basis.
* Daily replenishing of the pantry and office supplies.
What you bring:
The ideal candidate for the Office Administration Assistant role is someone who is passionate about hospitality. You are a people person who greets new faces with a smile. You have an eye for detail and are reliable. Your prior experience in a similar role, coupled with your excellent communication and customer service skills, make you an ideal fit for this role. You are punctual, reliable, and proactive, with the ability to multi-task and prioritise your workload effectively. Your problem-solving skills and organisational abilities will be key in this role.
* Prior experience working as a Receptionist/Front of house and Admin Support.
* Excellent communication skills.
* Exceptional customer service skills.
* Presentable, well mannered.
* Punctual, reliable and proactive.
* Flexible when covering periods of absence and early/late meetings.
* Ability to multi-task and prioritise workload
* Effective problem solver and organised
* Self-starter
* Experience with Microsoft Outlook, Excel, Word, PowerPoint.
What sets this company apart:
Our client is committed to providing an inclusive environment for its workforce. They provide equal opportunities to all people regardless of their gender, marital or civil partnership status, race, religion or ethnicity, disability, age, sexual orientation or nationality. This commitment to inclusivity and diversity makes them a desirable employer.
What's next:
If you're ready to take on a dynamic role with diverse responsibilities, apply today!
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22107048 Eileen Tham
