Our client is seeking a proactive, detail-oriented Executive Assistant with exceptional communication skills to support their legal team. This role primarily supports the Partner and 2 to 3 other lawyers, requiring a high level of confidentiality and professionalism.
What you'll do:
As an Executive Assistant - Legal Secretary, your role will be pivotal in ensuring smooth operations within the legal team. You will be entrusted with managing schedules, coordinating travel logistics, maintaining records, planning events, and providing comprehensive administrative support. Your ability to maintain strict confidentiality while handling sensitive information will be crucial. Your excellent organisational skills will enable you to manage multiple tasks efficiently while maintaining attention to detail.
- Manage and coordinate scheduling for the Partner including managing flow of mails, email, phone calls, client management, and other company/department logistics
- Provide administrative and office support, such as maintenance of filing system and contacts database
- Answer and respond to phone calls, communicate messages and information to the Partner
- Manage Partner travel logistics and activities, including accommodations, transportation, and meals
- Coordinate internal and external resources to expedite workflows
- Maintain records, files, and documents for the Partner
- Manage and organize team communications and plan events, both internal and off-site
- Maintain professionalism and strict confidentiality in respect of communications, materials and all correspondences
What you bring:
The ideal candidate for this Executive Assistant - Legal Secretary position brings a wealth of administrative experience from a similar role. Your strong interpersonal skills will enable effective communication across all levels. Your proficiency in office productivity tools along with your adaptability to learn new software systems will be essential in this role. Your strong time-management skills will allow you to juggle multiple tasks effectively. Above all else, your ability to maintain strict confidentiality regarding company information is paramount.
- At least 5 years of related administrative experience reporting directly to upper management
- Excellent interpersonal, organizational and communication skills
- Strong time-management skills with an ability to multi-task
- Proficiency with office productivity tools with an aptitude for learning new software systems
- Ability to work well within a team environment, flexible, adaptable to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
What sets this company apart:
Our client is renowned for their commitment towards creating an inclusive work environment that values every individual's contribution. They offer flexible working opportunities which allows their employees to balance their personal commitments alongside their professional responsibilities. Their supportive leadership encourages continuous learning and growth, fostering a culture of mutual respect and collaboration.
What's next:
Ready to take the next step in your career? Apply now for this exciting opportunity!
Apply today by clicking on the link. We look forward to receiving your application!
Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22110398 Ilse Clement
