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Temp EA (6-9 months)

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Key Skills: Executive Assistant, Office management, onboarding, off-boarding Our client is seeking a dedicated and organised Temporary Executive Assistant for a 6–9-month contract based in Singapore. This role offers an exciting opportunity to provide comprehensive administrative support within a dynamic environment.

The successful candidate will be responsible for diary management, coordinating on-boarding and off-boarding work, handling application access requests, recording client meetings, registering events, creating road shows for business travellers, preparing supporting documents for travel and expenses reimbursement reports, managing office supplies, and providing ad hoc administrative support.

* Exciting temporary role with potential for growth

* Dynamic working environment in Singapore

* Opportunity to develop and utilise a wide range of administrative skills

What you'll do:

As a Temporary Executive Assistant, you will play a crucial role in ensuring smooth operations within the organisation. Your day-to-day responsibilities will include managing diaries, coordinating on-boarding and off-boarding processes, handling application access requests, recording client meetings, registering events, creating road shows for business travellers, preparing supporting documents for travel and expenses reimbursement reports, managing office supplies, and providing ad hoc administrative support. This role requires excellent organisational skills, attention to detail, and the ability to multitask effectively.

* Manage diaries, including organising internal or external meetings

* Coordinate on-boarding and off-boarding work

* Handle requests for application access and obtain necessary approval for business activities

* Record client meetings in Compass and register events in the Global Event Management System

* Create road shows for business travellers

* Prepare supporting documents for Travel and Expenses reimbursement reports and follow up actions

* Book and provide necessary arrangements and documents for business travel

* Manage office supplies

* Provide ad hoc administrative support as required

What you bring:

The ideal candidate for this Temporary Executive Assistant position will bring a wealth of experience in similar roles. You will have demonstrated your excellent organisational skills by successfully managing multiple tasks simultaneously. Your strong interpersonal skills enable you to build relationships at all levels of an organisation. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential. Experience with diary management and coordinating meetings is also required. Above all else, you understand the importance of handling sensitive information with discretion.

* Proven experience as an Executive Assistant or similar role

* Excellent organisational skills with the ability to manage multiple tasks simultaneously

* Strong interpersonal skills with the ability to build relationships at all levels of the organisation

* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

* Experience with diary management and coordinating meetings

* Ability to handle sensitive information with discretion

What sets this company apart:

Our client is renowned for their commitment to excellence and their dedication to their employees. They offer a dynamic and inclusive work environment where every individual is valued. Their focus on professional development ensures that their employees are always at the forefront of their respective fields. This is an exciting opportunity to join a company that truly values its staff.

What's next:

Ready for your next challenge? Don't miss this exciting opportunity!

Do note that we will only be in touch if your application is shortlisted.
Robert Walters (Singapore) Pte Ltd
ROC No.: 199706961E | EA Licence No.: 03C5451
EA Registration No.: R22107048 Eileen Tham

Contract Type: FULL_TIME

Specialism: Secretarial & Business Support

Focus: General Administration

Industry: Banking

Salary: SGD7000 - SGD8000 per month

Workplace Type: On-site

Experience Level: Mid Management

Location: Singapore

Job Reference: TADX9J-876B1A3C

Date posted: 28 June 2024

Consultant: Eileen Tham (R22107048)

Phone number: +65 6228 0280

eileen.tham@robertwalters.com.sg

Eileen Tham (R22107048)

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