A global investment firm is actively seeking an experienced Executive Assistant to join their investment management team in Singapore. This position is responsible for the overall support of the investment consultants for their Singapore office.

About the Executive Assistant Role:
Reporting directly to the Investment Group Manager, you will be supporting the portfolio investment team in overseeing the executive administration and operational support in Singapore.

Key Responsibilities:

• Provide administrative support to the investment portfolio team
• Provide extensive management of calendars
• Plan, organise and schedule meetings to accommodate managers and others. Uses discretion and judgement to determine the priority of meetings
• Manage extensive and meticulous travel arrangements for the investment team
• Complete business expense claims promptly and follows on reimbursements if necessary
• Keep abreast of internal administrative policies, practices, and guidelines (best practices, travel and expense guidelines, office services processes)
• Support the client servicing team in baseline client requests
• Proactively handle incoming queries; processing where appropriate; passing onto the relevant associate in a timely and accurate manner
• Collate and prepare materials for client and prospect meetings
• Maintain client organisational and contact data in Salesforce, ensures all meetings are logged
• Assist with the preparation of reports including gathering data from applications and conducting basic research
• Manage the client and prospect information and activity
• Update Salesforce for service requests
• Manage the regular client AML monitoring process
• Distribute scheduled reports to clients/prospects
• Assist in post trade compliance checks and reporting
• Check compliance for accounts in Charles River Development and prepares month end reports for internal teams and clients
• Provide trade and results reports to the investment group

To succeed in this Executive Assistant role, you must be highly experienced in providing supports to the investment teams in a fast-paced environment and be meticulous with an eye for detail with proven experience in financial services, preferably in investment banks.

Key Requirements

• Must have at least 10 - 15 years of executive administrative experience working in financial services preferably in international banks
• Proven ability to prioritise assigned work and complete in a timely manner
• Able to demonstrate effective written and oral communication skills with a diverse group of associates and senior business leaders
• In-depth knowledge of Microsoft Office and other relevant software and applies it to work assignments
• Professional English language skills with Mandarin/Cantonese language skills would be advantageous

This is an excellent opportunity for the successful candidate to be part of a well-established investment firm with global offices. This organisation offers a great work environment and growth and if you are driven, determined and want to take the next step in your career, this is the role for you.

An excellent opportunity awaits the right person in this exciting Executive Assistant position.

Apply today or contact me to discuss further about this new opportunity.

Do note that we will only be in touch if your application is shortlisted. Robert Walters (Singapore) Pte Ltd ROC No.: 199706961E | EA Licence No.: 03C5451 EA Registration No.: R23116576 Sarah Tan